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Voluntary Termination Letter for Saudi Arabia

Voluntary Termination Letter Template for Saudi Arabia

A formal document drafted under Saudi Arabian law that officially communicates an employee's voluntary decision to terminate their employment relationship with their employer. The letter must comply with Saudi Labor Law (Royal Decree No. M/51) requirements, including proper notice periods, acknowledgment of end-of-service benefits, and final settlement terms. It serves as a legal record of the employee's resignation, confirms the last working day, and addresses handover procedures, while ensuring all requirements under Saudi employment regulations are met, including provisions for both local and expatriate employees.

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What is a Voluntary Termination Letter?

The Voluntary Termination Letter is a crucial document used when an employee decides to end their employment relationship of their own accord in Saudi Arabia. It must be drafted in accordance with Saudi Labor Law (Royal Decree No. M/51) and related ministerial resolutions, ensuring compliance with local employment regulations. The document serves multiple purposes: it formally communicates the employee's intention to resign, confirms the notice period and last working day, addresses final settlements and end-of-service benefits, and outlines handover commitments. This letter is particularly important in the Saudi context as it forms part of the official employment record and may be required for various administrative procedures, including visa cancellation for expatriate workers and processing of final settlements through the Wage Protection System.

What sections should be included in a Voluntary Termination Letter?

1. Letter Header: Employee and employer details, date, and reference number as required by Saudi Labor Law

2. Subject Line: Clear indication that this is a voluntary termination/resignation letter

3. Formal Declaration: Clear statement of intention to resign from the position

4. Current Position Details: Specification of current role and department

5. Notice Period: Confirmation of notice period as per employment contract and Saudi Labor Law

6. Last Working Day: Clear statement of intended final working day

7. Handover Commitment: Statement committing to proper handover of duties and company property

8. Request for Settlements: Request for processing of final settlements and end-of-service benefits as per Saudi Labor Law

9. Acknowledgment: Statement acknowledging company policies and procedures regarding resignation

10. Signature Block: Space for employee signature, date, and contact information

What sections are optional to include in a Voluntary Termination Letter?

1. Reason for Resignation: Optional section stating the reason for resignation - included when required by company policy or when maintaining positive relationships

2. Visa/Iqama Status: For expatriate employees, section addressing sponsorship transfer or cancellation requirements

3. Non-Competition Reminder: Reference to existing non-competition clauses if applicable to the employee's contract

4. Appreciation Note: Optional expression of gratitude for the employment opportunity - included for maintaining professional relationships

5. Special Circumstances: Any special arrangements agreed with management regarding the resignation process

6. Benefits Continuation: Details of any benefits that continue post-employment, if applicable

What schedules should be included in a Voluntary Termination Letter?

1. Employee Information Form: Standard form containing all relevant employee details and employment history

2. Final Settlement Calculation: Detailed breakdown of end-of-service benefits, unused leave, and other entitlements

3. Handover Checklist: List of tasks, documents, and company property to be handed over before departure

4. Exit Interview Form: Standard company exit interview documentation if required

5. Clearance Form: Document requiring signatures from various departments confirming no pending issues

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Saudi Arabia

Publisher

Ƶ

Document Type

Termination Letter

Cost

Free to use
Relevant legal definitions




















Clauses




















Relevant Industries

Banking & Financial Services

Technology & Communications

Manufacturing & Industrial

Healthcare & Medical

Education & Academic

Retail & Consumer Goods

Energy & Utilities

Construction & Real Estate

Professional Services

Hospitality & Tourism

Transportation & Logistics

Government & Public Sector

Non-Profit Organizations

Media & Entertainment

Agricultural & Food Services

Relevant Teams

Human Resources

Legal

Finance

Operations

Information Technology

Sales

Marketing

Customer Service

Research & Development

Administration

Quality Assurance

Business Development

Production

Supply Chain

Corporate Communications

Relevant Roles

Chief Executive Officer

Department Manager

Senior Executive

Project Manager

Software Engineer

Account Manager

Administrative Assistant

Sales Representative

Financial Analyst

Human Resources Specialist

Operations Manager

Research Scientist

Marketing Coordinator

Customer Service Representative

Technical Support Specialist

Legal Counsel

Production Supervisor

Business Development Manager

Quality Assurance Engineer

Executive Assistant

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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