The Voluntary Termination Letter is a crucial document in Maltese employment relations, used when an employee decides to end their employment voluntarily. This document serves as the formal initiation of the resignation process and must comply with the Employment and Industrial Relations Act (EIRA) and other relevant Maltese employment legislation. It should be used when an employee has made the definitive decision to resign and is ready to commence their notice period. The letter typically includes the formal resignation statement, notice period details, last working day, and commitment to professional handover of duties. It may also address specific aspects such as outstanding benefits, company property return, and confidentiality obligations. The document's format and content should reflect professional standards while ensuring all legal requirements under Maltese law are met.
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1. Letter Header: Formal business letter header including date, sender's details, and recipient's details
2. Subject Line: Clear indication that this is a voluntary termination/resignation letter
3. Opening Statement: Formal opening and clear statement of intention to resign from position
4. Notice Period: Specification of notice period being given and intended last working day
5. Current Role Details: Brief mention of current position and department
6. Handover Commitment: Statement offering to assist with smooth transition and handover of duties
7. Appreciation: Professional expression of gratitude for opportunities during employment
8. Closing: Formal closing statement, signature block, and contact details
1. Reason for Departure: Optional brief explanation of resignation reason, if appropriate and professional to share
2. Future Cooperation: Statement about willingness to assist after departure, used when maintaining professional relationship is particularly important
3. Special Arrangements: Details of any agreed special arrangements regarding notice period or handover, used when standard terms are being modified
4. Benefits Discussion: Reference to outstanding benefits, share options, or other entitlements, used when these need to be addressed
5. Non-Compete Reminder: Reference to existing non-compete or confidentiality obligations, used when these are particularly relevant to the role
1. Handover Document List: List of key documents, projects, and responsibilities to be handed over
2. Outstanding Matters: List of ongoing projects, pending tasks, or commitments that need attention
3. Company Property Register: List of company property to be returned before departure
Relevant legal definitions
Clauses
Relevant Industries
Financial Services
Information Technology
Manufacturing
Tourism and Hospitality
Professional Services
Healthcare
Education
Retail
Gaming and iGaming
Maritime
Construction
Telecommunications
Relevant Teams
Human Resources
Legal
Finance
Information Technology
Marketing
Sales
Operations
Customer Service
Research and Development
Product Development
Administration
Business Development
Relevant Roles
Chief Executive Officer
Managing Director
Department Manager
Software Developer
Account Manager
Administrative Assistant
Human Resources Officer
Financial Analyst
Marketing Coordinator
Project Manager
Sales Representative
Customer Service Representative
Operations Manager
Technical Support Specialist
Research Analyst
Legal Counsel
Product Manager
Business Development Executive
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