The End of Service Letter is a mandatory document under Maltese employment law that must be provided upon the termination of any employment relationship. It serves multiple purposes: officially documenting the end of employment, confirming the final settlement terms, and providing a reference point for future employment verification. The document must comply with Malta's Employment and Industrial Relations Act (EIRA) and related regulations, including specific requirements for content and timing of delivery. It is used in various scenarios including resignations, redundancies, and mutual agreements to terminate employment. The letter typically includes crucial information such as employment duration, position held, reason for termination (if mutually agreed), and details of final settlements. This document is particularly important in Malta's employment framework as it provides legal protection for both employers and employees while facilitating smooth transitions in employment relationships.
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1. Company Letterhead and Date: Official company letterhead with full registered address and current date
2. Employee Information: Full name and address of the employee
3. Employment Details: Job title, department, and duration of employment (start and end dates)
4. Termination Confirmation: Clear statement confirming the termination of employment and effective date
5. Return of Company Property: Confirmation of company property returned or to be returned
6. Final Settlement: Information about final salary, outstanding payments, and leave balance settlements
7. Reference Availability: Statement about the company's willingness to provide references
8. Acknowledgment: Space for signatures of both employer and employee
9. Contact Information: Details for future correspondence or queries
1. Reason for Termination: Include only if mutually agreed and when the termination is on good terms
2. Outstanding Obligations: Any remaining responsibilities or obligations of either party
3. Non-Compete/Confidentiality Reminder: Reference to existing confidentiality or non-compete obligations, if applicable
4. Benefits Continuation: Information about any benefits extending beyond termination date
5. Unused Leave Compensation: Details of payment for accumulated leave, if applicable
6. Project Handover Status: Brief status of handed-over projects and responsibilities
7. Recognition of Service: Positive acknowledgment of employee's contribution, if termination is amicable
1. Final Payment Calculation: Detailed breakdown of final payment including salary, benefits, and deductions
2. Property Checklist: List of company property returned or to be returned
3. Benefit Entitlements Summary: Summary of any continuing benefits or benefit conversions
4. Outstanding Leave Calculation: Detailed calculation of any unused leave days and compensation
Relevant legal definitions
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Financial Services
Information Technology
Manufacturing
Tourism and Hospitality
Professional Services
Healthcare
Retail
Construction
Education
Transportation and Logistics
Gaming and iGaming
Maritime
Telecommunications
Relevant Teams
Human Resources
Legal
Finance
Operations
Administration
Payroll
Compliance
Management
Relevant Roles
CEO
Managing Director
HR Manager
Department Manager
Team Leader
Software Developer
Account Manager
Administrative Assistant
Sales Representative
Financial Analyst
Operations Manager
Project Manager
Marketing Executive
Customer Service Representative
Technical Support Specialist
Research Analyst
Legal Counsel
Business Development Manager
Quality Assurance Specialist
Production Supervisor
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