The Going Away Letter is a crucial document in Malta's employment landscape, used to formalize and document an employee's departure from an organization. It serves multiple purposes: confirming the termination date, outlining final payment arrangements, specifying handover requirements, and reinforcing ongoing obligations. The document is particularly important in Malta's regulated industries, where strict compliance requirements exist for employee departures. The Going Away Letter should align with Malta's Employment and Industrial Relations Act and any sector-specific regulations, such as MFSA requirements for financial services roles. It's commonly used following resignation or mutual agreement to terminate employment, providing both parties with clear documentation of the departure arrangements and protecting their respective interests.
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1. Letter Header: Company letterhead, date, and formal addressing to the departing employee
2. Departure Confirmation: Clear statement of the departure date and position being vacated
3. Handover Arrangements: Specific details about the handover of responsibilities, projects, and documents
4. Company Property Return: List of company property to be returned and deadline for return
5. Final Payment Details: Information about final salary, outstanding leave payments, and other entitlements
6. Ongoing Obligations: Reminder of continuing obligations regarding confidentiality and non-compete (if applicable)
7. Reference and Communications: Information about how future employment references will be handled and any agreed external/internal communications about the departure
8. Closing and Signatures: Formal closing, signature blocks for both parties
1. Regulatory Notifications: Required for regulated positions (e.g., MFSA-regulated roles) - details of regulatory notifications and requirements
2. Director Resignations: Required if the employee holds director positions - specific arrangements for director resignations
3. Garden Leave Arrangements: Include if the employee will be placed on garden leave during notice period
4. Post-Employment Benefits: If applicable, details of any continuing benefits or insurance coverage
5. Share Options/Financial Instruments: Required if employee has share options or other financial instruments - details of arrangements
6. Client Transition: For client-facing roles, specific arrangements for client handover and communications
1. Schedule 1 - Company Property Checklist: Detailed list of company property to be returned
2. Schedule 2 - Project Status Report: Status update on all current projects and responsibilities
3. Schedule 3 - Final Payment Calculation: Breakdown of final payment including salary, leave, and other entitlements
4. Appendix A - Handover Plan: Detailed timeline and steps for handover of responsibilities
5. Appendix B - Confidentiality Reminder: Detailed reminder of specific confidentiality obligations under Maltese law
Relevant legal definitions
Clauses
Relevant Industries
Financial Services
Banking
Insurance
Gaming and iGaming
Technology
Professional Services
Manufacturing
Retail
Healthcare
Maritime
Aviation
Telecommunications
Hospitality and Tourism
Education
Construction and Real Estate
Relevant Teams
Human Resources
Legal
Finance
Operations
Information Technology
Sales
Marketing
Customer Service
Compliance
Risk Management
Research and Development
Administration
Product Development
Business Development
Executive Management
Relevant Roles
Chief Executive Officer
Chief Financial Officer
Chief Technology Officer
Managing Director
Department Manager
Senior Account Manager
Financial Controller
Compliance Officer
Risk Manager
Software Developer
Project Manager
Human Resources Manager
Operations Director
Sales Executive
Marketing Manager
Legal Counsel
Investment Advisor
Gaming Operations Manager
Customer Service Representative
Administrative Officer
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