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The Polite Way To Decline A Job Offer document serves as a professional communication tool within the Maltese business environment for candidates who have received but decided not to accept a job offer. This document type is crucial when a candidate needs to formally communicate their decision while maintaining professional relationships and leaving doors open for future opportunities. It should be used after receiving a formal job offer and arriving at a final decision to decline. The document typically includes expressions of gratitude, a clear statement of declination, a brief explanation if appropriate, and professional closing remarks. While governed by Maltese jurisdiction, it primarily follows international business communication best practices while respecting local business customs and professional etiquette.

1. Letter Header: Include your contact information, date, and the recipient's details (hiring manager/HR professional's name, title, company name, and address)

2. Salutation: Professional greeting addressing the specific person who extended the offer

3. Expression of Gratitude: Thank the employer for the offer and acknowledge the time they invested in the recruitment process

4. Clear Declination Statement: Direct but polite statement declining the job offer

5. Brief Explanation: A concise, professional reason for declining without oversharing or being negative

6. Closing Note: Professional closing that maintains good relations and includes your signature