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The Voluntary Termination Letter is a crucial document in Indian employment law that formalizes an employee's decision to resign from their position. This document is used when an employee wishes to initiate the termination of their employment contract voluntarily, requiring compliance with notice period requirements under Indian labor laws, particularly the state-specific Shops and Establishments Acts. The letter serves multiple purposes: it provides official notification of resignation, confirms the notice period and last working day, addresses the handover of responsibilities, and initiates the process for final settlement of dues. It should be drafted considering any applicable gratuity payments (for service exceeding 5 years), provident fund regulations, and other statutory requirements under Indian employment law. The document's format and content may vary based on industry standards and company policies but must maintain compliance with relevant labor legislation.

1. Employee Details: Full name, employee ID, designation, and department of the resigning employee

2. Formal Resignation Statement: Clear statement of intention to resign and the effective last working day

3. Notice Period Confirmation: Confirmation of the notice period as per employment contract and intended last working day

4. Reason for Resignation: Brief, professional explanation for the decision to resign (if choosing to include)

5. Handover Commitment: Statement committing to proper handover of responsibilities and ongoing projects

6. Request for Dues Settlement: Request for processing of final settlement including salary, benefits, and other dues

7. Expression of Gratitude: Professional thank you note for the opportunities provided during employment

8. Contact Information: Future contact details for any follow-up communication