Vendor Evaluation Form

Vendor Evaluation Form for Saudi Arabia

Vendor Evaluation Form Template for Saudi Arabia

A comprehensive evaluation form designed for assessing and qualifying vendors in Saudi Arabia, compliant with local procurement regulations and commercial laws. The document facilitates systematic evaluation of potential and existing suppliers across multiple criteria including financial stability, technical capability, compliance status, and performance history. It incorporates specific requirements of Saudi Arabian legislation, including Saudization requirements, VAT compliance, and relevant industry-specific regulations, while enabling organizations to maintain standardized vendor assessment processes.

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What is a Vendor Evaluation Form?

The Vendor Evaluation Form serves as a critical tool for organizations operating in Saudi Arabia to assess and qualify their suppliers systematically. This document is essential for maintaining compliance with Saudi Arabian procurement regulations while ensuring vendors meet specific organizational requirements. It should be used during initial vendor selection processes, periodic vendor reviews, and re-qualification procedures. The form encompasses comprehensive evaluation criteria including financial stability, technical capabilities, quality management systems, regulatory compliance, and performance metrics. It specifically addresses Saudi Arabian requirements such as Commercial Registration validation, Saudization compliance, and VAT registration, while also considering industry-specific certifications and permits. The document helps organizations maintain standardized vendor assessment processes while meeting local regulatory requirements.

What sections should be included in a Vendor Evaluation Form?

1. Vendor Information: Basic vendor details including legal name, CR number, VAT registration, address, and contact information

2. Business Classification: Vendor's business type, size, years in operation, and Nitaqat (Saudization) classification

3. Financial Information: Financial stability indicators, annual turnover, bank references, and tax compliance status

4. Technical Capabilities: Core competencies, equipment, facilities, and technical certifications

5. Quality Management: Quality certifications, quality control processes, and quality management systems

6. Experience & References: Past projects, client references, and performance history

7. Compliance & Certifications: Regulatory compliance status, required permits, and industry-specific certifications

8. Health, Safety & Environment: HSE policies, certifications, and compliance records

What sections are optional to include in a Vendor Evaluation Form?

1. Security Clearance: For vendors requiring access to sensitive facilities or information

2. Local Content: Assessment of local content percentage when relevant for specific industries or government contracts

3. Innovation Capabilities: For technical or specialized vendors where innovation is a key selection criterion

4. Sustainability Practices: For projects with specific environmental or sustainability requirements

5. Supply Chain Management: For vendors involved in logistics or supply chain operations

6. Cyber Security: For vendors handling sensitive data or providing IT services

What schedules should be included in a Vendor Evaluation Form?

1. Financial Documents Checklist: List of required financial statements and documents

2. Required Certificates: Checklist of mandatory certifications and licenses

3. Performance Evaluation Matrix: Scoring criteria and weightage for vendor evaluation

4. Reference Check Form: Template for conducting reference checks

5. Compliance Declaration: Vendor's declaration of compliance with various regulations

6. Site Inspection Checklist: For physical inspection of vendor facilities when applicable

Authors

Alex Denne

Head of Growth (Open Source Law) @ ��Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Cost

Free to use

Relevant legal definitions

Clauses

Relevant Industries

Manufacturing

Construction

Oil & Gas

Healthcare

Information Technology

Retail

Logistics

Professional Services

Defense

Education

Telecommunications

Mining

Financial Services

Real Estate

Government Services

Relevant Teams

Procurement

Supply Chain

Vendor Management

Quality Assurance

Legal

Finance

Operations

Risk Management

Compliance

Technical Evaluation

Relevant Roles

Procurement Manager

Supply Chain Director

Vendor Relations Specialist

Quality Assurance Manager

Compliance Officer

Financial Controller

Operations Manager

Technical Evaluation Specialist

Risk Management Officer

Category Manager

Chief Procurement Officer

Sourcing Specialist

Contract Administrator

Supply Chain Analyst

Procurement Coordinator

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What is a Vendor Evaluation Form?

What sections should be included in a Vendor Evaluation Form?

What sections are optional to include in a Vendor Evaluation Form?

What schedules should be included in a Vendor Evaluation Form?

Authors

Alex Denne

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