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Employee End Of Service Letter Template for Qatar

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Key Requirements PROMPT example:

Employee End Of Service Letter

"I need an Employee End of Service Letter for a senior software engineer who is resigning voluntarily effective March 15, 2025, including a positive reference statement and confirmation of completed notice period."

Document background
The Employee End of Service Letter is a mandatory document required under Qatar Labor Law No. 14 of 2004, specifically Article 51, which must be issued upon the termination of any employment relationship in Qatar. This document serves multiple purposes: it officially confirms the end of employment, provides detailed information about the employee's service period, final position, and compensation, and can be used for future employment verification. The letter is essential for employees to process their exit from Qatar, transfer sponsorship, or seek new employment opportunities. It must be issued regardless of the reason for termination (resignation, contract completion, or termination by employer) and forms part of the final settlement process. The document's format and content are influenced by both legal requirements and professional standards in Qatar, making it a crucial element in the employment documentation framework.
Suggested Sections

1. Company Letterhead Details: Official company letterhead including company name, address, and contact information

2. Date and Reference Number: Current date and any internal reference number for the letter

3. Employee Details: Full name, QID number, and position of the employee

4. Employment Period: Precise start and end dates of employment

5. Position and Role: Final job title and brief description of main responsibilities

6. Last Drawn Salary: Details of the employee's final basic salary and allowances as required by Qatar Labor Law

7. Reason for Separation: Brief statement of the nature of employment termination (resignation, end of contract, etc.)

8. Confirmation of Clearance: Statement confirming that all company property has been returned and clearance has been obtained

9. Authorized Signature Block: Space for authorized signatory's name, title, signature, and company stamp

Optional Sections

1. Performance Statement: Optional positive statement about employee's performance and conduct, included when providing a reference

2. Project Achievements: Summary of key projects or achievements, included for senior positions or upon employee request

3. Rehire Eligibility: Statement of eligibility for future re-employment, included when company policy permits

4. Benefits Settlement: Detailed breakdown of end of service benefits and final settlement, included when required by employee or company policy

5. Non-Compete Reminder: Reminder of any applicable non-compete or confidentiality obligations, included when such agreements exist

Suggested Schedules

1. Final Settlement Statement: Detailed calculation of end of service benefits, salary dues, and any other financial entitlements

2. Handover Report: List of pending tasks, projects, and responsibilities being transferred

3. Clearance Form: Document showing clearance from various departments (IT, Finance, HR, etc.)

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions




















Clauses















Relevant Industries

Banking and Financial Services

Construction and Real Estate

Oil and Gas

Healthcare

Retail and Consumer Goods

Technology and Communications

Manufacturing

Education

Hospitality and Tourism

Professional Services

Transportation and Logistics

Media and Entertainment

Relevant Teams

Human Resources

Legal

Administration

Finance

Operations

Management

Compliance

Corporate Secretariat

Employee Relations

Payroll

Relevant Roles

Chief Executive Officer

Managing Director

Human Resources Director

HR Manager

Legal Counsel

Department Manager

Senior Manager

Project Manager

Administrative Officer

Finance Manager

Operations Manager

Technical Specialist

Sales Executive

Marketing Manager

Research Analyst

Engineer

Accountant

Customer Service Representative

Production Supervisor

Quality Control Inspector

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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