The Rent Declaration Form is a mandatory document in the Philippine real estate landscape, designed to provide transparent documentation of rental arrangements and ensure compliance with local regulations. This form is required under various Philippine laws, including the Rent Control Act and the National Internal Revenue Code, serving as an official declaration of rental agreements for both residential and commercial properties. The document is particularly important for tax reporting purposes and provides legal protection for both lessors and lessees. It includes detailed information about the property, rental terms, payment history, and compliance declarations, making it an essential tool for property management and regulatory compliance. The Rent Declaration Form is commonly used when initiating new rental agreements, reporting to tax authorities, or documenting changes in existing rental arrangements.
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1. Property Details: Complete address and description of the rental property, including type of property (residential/commercial)
2. Lessor Information: Full legal name, contact information, and tax identification number of the property owner/landlord
3. Lessee Information: Full legal name, contact information, and valid identification details of the tenant
4. Rental Terms Declaration: Statement of monthly rent amount, payment terms, and duration of lease
5. Payment History: Declaration of rent payments made, including mode of payment and receipt numbers
6. Property Use Declaration: Statement of intended use of property (residential/commercial) and compliance with zoning regulations
7. Utilities and Services: Declaration of responsibility for utility payments and included services
8. Tax Compliance Statement: Declaration of compliance with tax regulations and reporting requirements
9. Verification: Sworn statement affirming the truthfulness of all declared information
10. Signatures: Space for signatures of lessor, lessee, and witness with dates
1. Co-Tenant Declaration: Additional section when multiple tenants are sharing the property, including their details and relationships
2. Business Use Declaration: Required when property is used for commercial purposes, including business permit details
3. Broker Declaration: Required when a broker or agent is involved in the rental arrangement
4. Sublease Declaration: Required when subleasing is permitted and implemented
5. Foreign National Declaration: Additional requirements when the lessee is a foreign national, including visa status
6. Government Compliance: Special declarations required for specific zones or regulated areas
1. Schedule A - Property Documentation: Copy of property title or proof of ownership
2. Schedule B - Identification Documents: Copies of valid government IDs of all parties
3. Schedule C - Payment Records: Copies of rent receipts or payment confirmations
4. Schedule D - Property Photos: Current photographs of the property condition
5. Schedule E - Tax Certificates: Relevant tax certificates or clearances
6. Appendix 1 - Building Permits: Copies of relevant building permits and certificates of occupancy
7. Appendix 2 - Authorization Letters: Any required authorization letters or power of attorney documents
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