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A Confirmation Letter puts important agreements or understandings in writing, creating a clear record of what parties have discussed or decided. In New Zealand business practice, these letters commonly follow verbal agreements, job offers, or important meetings where key points need to be documented.

The letter serves as reliable proof of arrangements, helping prevent future misunderstandings and providing a reference point for all involved. While not always legally binding on its own, a well-written confirmation letter can strengthen your position if disputes arise later, especially under NZ contract law principles. Many Kiwi organizations use these letters for everything from employment terms to business deals and service arrangements.

Send a Confirmation Letter any time you need to document important verbal agreements or discussions in New Zealand business dealings. This includes after job interviews where terms were agreed, following meetings with key decisions, or when finalizing business arrangements that started with verbal discussions.

The letter becomes especially valuable in complex situations - like confirming specific delivery dates with suppliers, documenting changed terms with clients, or recording special conditions in service agreements. Using one helps prevent disputes by creating a clear paper trail. Many NZ businesses send these letters immediately after important conversations to ensure everyone has the same understanding while details are fresh.

• Employer Verification Letter: Confirms current employment status and position details for third parties like banks or landlords
• Job Verification Letter: Details specific job duties and responsibilities for visa applications or professional registrations
• Letter For Confirmation Of Employee: Formally acknowledges employment relationship, often used for internal records
• Staff Employment Confirmation Letter: Confirms employment terms including salary and benefits for HR purposes
• Income Verification Letter: Specifically focuses on salary details and earning history for financial institutions

• Employers: Draft and issue confirmation letters to verify employment details, often through HR departments or senior management
• Employees: Request and use these letters for loan applications, rental agreements, or visa purposes
• Financial Institutions: Rely on confirmation letters to verify employment and income details for lending decisions
• Immigration Officials: Review these letters when processing visa applications for work permits in New Zealand
• Property Managers: Request confirmation letters to verify potential tenants' employment and income status
• Professional Bodies: Use these letters to verify members' employment history for registration or certification

• Basic Details: Gather full names, titles, and contact information for all parties involved
• Key Information: Document specific facts to confirm - employment dates, salary, job title, or other relevant details
• Purpose: Identify the letter's specific use to include appropriate language and level of detail
• Authority: Confirm you have proper authorization to issue the confirmation letter
• Format Check: Use our platform's templates to ensure all required elements are included correctly
• Company Details: Include official letterhead, business numbers, and contact information
• Review Process: Double-check all facts and have another team member verify accuracy

• Letter Date: Current date in New Zealand format (DD/MM/YYYY)
• Company Details: Full legal business name, NZBN, and registered address
• Recipient Information: Complete name and address of the person or organization
• Subject Line: Clear statement of the letter's purpose
• Confirmation Details: Specific facts being confirmed, with precise dates and figures
• Authority Statement: Writer's position and authority to confirm information
• Contact Information: Details for follow-up queries or verification
• Signature Block: Name, title, and signature of authorized person
• Disclaimer: Any limitations on the letter's use or validity period

A Confirmation Letter differs significantly from an Employment Offer Letter in several key ways, though both are commonly used in workplace contexts. While a Confirmation Letter documents existing facts or arrangements, an Employment Offer Letter proposes new terms and conditions for future employment.

• Legal Status: Confirmation Letters typically verify existing situations, while Employment Offer Letters create new legal obligations when accepted
• Timing: Confirmation Letters are issued after facts or agreements are established, while Offer Letters come before employment begins
• Purpose: Confirmation Letters serve as proof for third parties, while Offer Letters establish employment terms between employer and employee
• Content Focus: Confirmation Letters state current facts plainly, while Offer Letters detail proposed terms, conditions, and expectations
• Response Required: Confirmation Letters don't usually need a response, while Offer Letters require formal acceptance to take effect