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A Confirmation Statement is an annual filing that Pakistani companies must submit to the Securities and Exchange Commission (SECP) to verify their business information. It contains key details about your company's directors, shareholders, registered office address, and other essential corporate data.

Think of it as a yearly check-in with regulators - you're confirming that your company records are accurate and up-to-date. Under the Companies Act 2017, all registered companies need to file this statement within 30 days of their annual return date. It helps maintain transparency and ensures the SECP's database stays current with accurate business information.

File your Confirmation Statement with the SECP within 30 days of your company's annual return date. This timing aligns with your yearly reporting cycle and helps maintain good standing with regulators. Most businesses in Pakistan submit this document alongside their annual returns to streamline compliance.

The statement becomes especially important when your company undergoes changes - like appointing new directors, moving offices, or updating shareholding patterns. By filing on time, you avoid late penalties and maintain transparent records. This proactive approach helps during audits, due diligence reviews, or when seeking business partnerships where up-to-date corporate documentation matters.

• The standard Confirmation Statement covers basic company details, including directors, shareholders, and registered office address
• A detailed version includes additional sections on share capital structure, transfer of shares during the year, and beneficial ownership information
• Small companies can file a simplified Confirmation Statement focusing only on essential corporate information
• Listed companies must submit an enhanced version with details about their trading status and securities
• Foreign companies operating in Pakistan use a modified format that includes information about their parent company and local operations

• Company Secretaries: Generally responsible for preparing and filing the Confirmation Statement, ensuring all information is accurate and up-to-date
• Directors: Must review and approve the statement's contents, as they're legally accountable for its accuracy
• SECP Officials: Review and process these statements, maintaining the public register of company information
• Legal Advisors: Often assist in verifying compliance requirements and ensuring proper completion
• Shareholders: Their details are included in the statement, and they have the right to access this public record

• Company Details: Gather current registered office address, business activities, and company registration number
• Director Information: Compile updated list of directors, their personal details, and any changes during the year
• Share Capital: Document total shares issued, share classes, and any transfers made during the reporting period
• Shareholder Records: Update list of all shareholders with their holdings and any changes in ownership
• Annual Return Date: Note your filing deadline to ensure timely submission to SECP
• Supporting Documents: Collect board resolutions and meeting minutes reflecting any corporate changes

• Company Identification: Full legal name, registration number, and registered office address
• Corporate Structure: Details of share capital, classes of shares, and total number of shares issued
• Director Information: Names, NIC numbers, and addresses of all current directors
• Shareholder Details: Complete list of shareholders with their shareholding percentages
• Declaration Section: Statement confirming information accuracy, signed by authorized director/secretary
• Change Documentation: Details of any corporate changes during the reporting period
• Filing Date: Confirmation of annual return date and submission timeline

A Confirmation Statement differs significantly from a Certification Statement in both purpose and legal weight. While both documents verify information, they serve distinct functions in Pakistani corporate compliance.

• Timing and Frequency: Confirmation Statements are filed annually with SECP, while Certification Statements are issued as needed for specific circumstances or transactions
• Information Scope: Confirmation Statements cover comprehensive company details including directors, shareholders, and registered office, whereas Certification Statements typically focus on certifying specific facts or circumstances
• Legal Requirements: Filing a Confirmation Statement is mandatory under the Companies Act 2017, but Certification Statements are voluntary unless specifically required by a third party
• Regulatory Purpose: Confirmation Statements maintain public record accuracy, while Certification Statements usually serve private or contractual purposes