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A Confirmation Statement helps Canadian corporations stay compliant by officially declaring their business information is up to date. This yearly filing confirms key details like the company's registered office address, director information, and share structure remain accurate with the federal or provincial registry.

Filing this statement is a legal requirement under Canadian corporate law, replacing the old Annual Return in many jurisdictions. It lets authorities maintain accurate records and gives the public reliable access to basic company information. Missing the filing deadline can lead to penalties or even the dissolution of your corporation.

Every Canadian corporation needs to file a Confirmation Statement annually, with exact timing based on your incorporation date. For federal corporations, you'll submit this through Corporations Canada within 60 days of your anniversary date. Provincial corporations follow similar requirements but may have different deadlines.

The statement becomes especially important when your company undergoes changes - like moving offices, appointing new directors, or updating share structures. Many businesses file it alongside their annual tax returns to streamline compliance. Banks and potential investors often request recent Confirmation Statements to verify your company's status and details.

• Federal corporations file through Corporations Canada's online portal, showing basic company details and officer information
• Provincial corporations submit statements through their respective registries, with requirements varying by province
• Extra-provincial corporations need specialized statements when operating across multiple jurisdictions
• Simplified statements exist for small private corporations with minimal changes
• More detailed statements apply to public companies, including shareholder and securities information

• Corporate Officers: Directors and executives responsible for ensuring accurate filing of the Confirmation Statement and certifying its contents
• Corporate Secretaries: Often handle the practical aspects of preparing and submitting the statement on time
• Government Registries: Receive and process statements, maintaining public records of corporate information
• Banks and Investors: Use these statements to verify company details during due diligence
• Legal Advisors: Help ensure compliance and assist with complex filings, especially when significant changes occurred during the year

• Corporate Details: Gather your corporation number, business name, and incorporation date
• Address Information: Confirm your registered office address and any changes during the year
• Director Details: List current directors' names, addresses, and dates of appointment or resignation
• Share Structure: Document any changes to share classes, numbers, or ownership during the reporting period
• Business Activities: Review and update your main business activities if they've changed
• Filing Timeline: Mark your anniversary date and ensure submission within the required timeframe

• Corporate Identification: Legal name, corporation number, and jurisdiction of incorporation
• Business Details: Main business activities and NAICS codes
• Registered Office: Current address and any changes during the reporting period
• Director Information: Full legal names, residential addresses, and dates of appointment
• Share Structure: Classes of shares, number issued, and ownership details
• Declaration Section: Statement of accuracy and authorized signature block
• Filing Date: Confirmation of timely submission within required period

A Confirmation Statement is often confused with a Certification Statement, but they serve different purposes in Canadian corporate compliance. While both involve formal declarations, their scope and application differ significantly.

• Filing Requirements: Confirmation Statements are mandatory annual filings for all corporations, while Certification Statements are specific-purpose documents used to verify particular facts or circumstances
• Information Scope: Confirmation Statements cover broad corporate details like directors, addresses, and share structure. Certification Statements focus on certifying specific information or events
• Legal Purpose: Confirmation Statements maintain public registry accuracy and corporate compliance. Certification Statements typically support specific transactions or regulatory requirements
• Timing: Confirmation Statements follow strict annual deadlines based on incorporation dates. Certification Statements are issued as needed for particular situations