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A Confirmation Statement is an annual filing that Qatari companies submit to the Ministry of Commerce and Industry to verify their business details are up to date. It includes key information like the company's registered address, shareholders, officers, and any significant changes during the year.

Filing this statement helps maintain transparency in Qatar's business environment and ensures compliance with Commercial Companies Law No. 11 of 2015. Companies must submit it within 30 days of their anniversary of incorporation, along with the required fees. Failing to file can result in penalties and affect the company's good standing with regulatory authorities.

Submit your Confirmation Statement every year within 30 days of your company's incorporation anniversary in Qatar. This timing aligns with the Ministry of Commerce and Industry's requirements and helps maintain your business's legal status. The statement becomes especially important when your company undergoes changes in directors, shareholders, or registered office location.

Many businesses prepare their Confirmation Statement alongside their annual financial review, making it easier to gather and verify all required information at once. This approach helps catch any discrepancies early and ensures your company details remain accurate in public records, which is crucial for business transactions and regulatory compliance.

• Standard Annual Statement: The basic version used by most Qatari private companies, focusing on core details like shareholders, directors, and registered address
• Amended Confirmation Statement: Used when updating information mid-year due to significant company changes
• Group Company Statement: Enhanced version for holding companies that includes subsidiary information and cross-ownership details
• Listed Company Statement: Expanded format for publicly traded companies on the Qatar Stock Exchange, with additional disclosure requirements
• Small Entity Statement: Simplified version for micro-businesses and sole establishments with streamlined reporting requirements

• Company Directors: Responsible for ensuring accurate information in the Confirmation Statement and signing off on its contents before submission
• Corporate Secretaries: Usually handle the preparation and filing of statements, gathering required information from various departments
• Legal Advisors: Review the statement's contents to ensure compliance with Qatari regulations and verify accuracy of legal details
• Ministry Officials: Process and verify submitted statements, maintain public records, and enforce compliance requirements
• Shareholders: Rely on the statement's accuracy for their investment decisions and corporate governance oversight

• Company Details: Gather current registered office address, business activities, and branch information
• Ownership Structure: Compile updated list of shareholders, their nationalities, and shareholding percentages
• Management Information: Collect details of directors, managers, and authorized signatories with their Qatar ID numbers
• Annual Review: Compare current information against last year's statement to identify and document changes
• Supporting Documents: Prepare copies of Commercial Registration, updated Trade License, and any change notifications filed during the year
• Internal Verification: Have key stakeholders review the draft for accuracy before submission

• Company Identification: Full legal name, Commercial Registration number, and Qatar business address
• Ownership Declaration: Complete list of shareholders with their respective ownership percentages and nationalities
• Management Structure: Current directors, officers, and authorized signatories with their Qatar ID details
• Business Activities: Licensed activities and confirmation they remain unchanged or details of modifications
• Financial Summary: Statement of share capital and confirmation of paid-up capital status
• Compliance Declaration: Attestation that all information provided is accurate and complete under Qatar law
• Authorized Signatures: Digital or physical signatures of authorized company representatives

A Confirmation Statement differs significantly from a Certification Statement in several key aspects, though both are official company documents used in Qatar's business environment. While a Confirmation Statement provides an annual update of company information to authorities, a Certification Statement serves as a formal declaration about specific facts or circumstances.

• Timing and Frequency: Confirmation Statements are filed annually on a fixed schedule, while Certification Statements are issued as needed for specific purposes or transactions
• Content Scope: Confirmation Statements cover comprehensive company details, whereas Certification Statements focus on certifying particular facts or conditions
• Legal Purpose: Confirmation Statements fulfill statutory filing requirements, while Certification Statements serve as evidence for third parties or regulatory bodies
• Authority Requirements: Confirmation Statements must be filed with the Ministry of Commerce, but Certification Statements can be issued to various entities depending on need