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A Confirmation Statement lets Philippine corporations officially declare their current business details to the Securities and Exchange Commission (SEC). It captures key information like your company's registered address, directors, shareholders, and share capital structure.

Companies must file this statement annually through the SEC's online portal within 30 days of their registration anniversary date. It helps maintain accurate public records and ensures transparency in business operations. Missing this filing can result in penalties and affect your company's good standing with the SEC.

Your company needs to file a Confirmation Statement with the SEC every year to maintain its good standing. The timing depends on your company's registration anniversary date - you have a 30-day window after this date to submit the statement. For example, if you registered on March 15, you must file between March 15 and April 14.

Many businesses prepare their Confirmation Statement alongside their annual financial reporting. This makes sense because you'll need updated information about shareholders, directors, and company structure. Filing early in your window helps avoid last-minute rushes and gives time to correct any errors the SEC might flag.

• Standard Annual Statement: The basic form most companies file, covering core details like registered address, officers, and share structure
• Enhanced Statement with Branch Details: Includes additional sections for companies with multiple Philippine locations or branches
• Foreign Corporation Version: Modified format for foreign companies registered to do business in the Philippines
• Consolidated Group Statement: Used by parent companies to report information about their Philippine subsidiaries
• Amended Confirmation Statement: Special version for correcting errors or updating information between annual filings

• Corporate Secretary: Usually responsible for preparing and filing the Confirmation Statement, ensuring all details are accurate and submitted on time
• Company Directors: Must verify the information's accuracy and may need to provide updated personal details
• SEC Officers: Review and process the statements, ensuring compliance with Philippine regulations
• Shareholders: Their current holdings and any changes must be reflected accurately in the statement
• Compliance Officers: Oversee the filing process and maintain records of submitted statements

• Basic Company Details: Gather current registered office address, principal business activity, and registration number
• Shareholder Information: Compile updated list of all shareholders, their shareholdings, and any transfers during the year
• Director Details: Update names, addresses, and positions of all current directors and officers
• Corporate Structure: Document any changes in share capital, branch locations, or subsidiary relationships
• Digital Access: Ensure SEC online portal credentials are active and ready for submission
• Supporting Documents: Prepare proof of any reported changes, like board resolutions or transfer documents

• Company Identity: Full legal name, SEC registration number, and Tax Identification Number (TIN)
• Business Details: Primary business activity, registered office address, and contact information
• Ownership Structure: Complete list of shareholders, their nationalities, and shareholding percentages
• Management Information: Names and positions of all directors, corporate secretary, and key officers
• Capital Structure: Authorized, subscribed, and paid-up capital amounts
• Declaration Section: Statement of truth and accuracy, with authorized signatory's details
• Compliance Statement: Confirmation of ongoing compliance with SEC requirements

A Confirmation Statement differs significantly from a Certification Statement in several key ways, though both are important regulatory documents in the Philippines.

• Filing Purpose: Confirmation Statements provide annual updates of company information to the SEC, while Certification Statements verify specific facts or circumstances for various legal or business purposes
• Timing Requirements: Confirmation Statements must be filed annually within 30 days of your registration anniversary; Certification Statements are issued as needed for specific situations
• Information Scope: Confirmation Statements cover comprehensive company details including shareholders, directors, and capital structure; Certification Statements typically focus on one specific aspect or claim
• Legal Authority: Confirmation Statements are mandated by SEC regulations; Certification Statements may be requested by various authorities or business partners