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A Confirmation Statement is a yearly filing that Hong Kong companies must submit to the Companies Registry to verify their basic information. It captures important details like the company's registered address, directors, shareholders, and share capital structure.

Filing this statement helps maintain accurate public records and ensures compliance with the Companies Ordinance. Companies must submit it within 42 days of their registration anniversary date, along with the required fee. The Registry uses this information to keep the public register current and help businesses maintain good standing.

Your company needs to file a Confirmation Statement each year within 42 days after your incorporation anniversary date. For example, if you incorporated on March 15, you must submit it between March 15 and April 26 annually. Missing this deadline can result in penalties and affect your company's compliance status.

The statement becomes especially important when your company undergoes changes throughout the year. While you report major changes separately, the Confirmation Statement serves as your annual verification that all information on public record remains accurate. This helps maintain transparency and builds trust with stakeholders, partners, and regulatory bodies.

• The Hong Kong Confirmation Statement comes in a standard format from the Companies Registry, known as Form NAR1. Companies must complete all sections, including registered office address, director details, share capital structure, and company secretary information. While the form itself doesn't have variations, companies can submit it online through e-Registry or in paper format. Private companies and public companies follow the same format, though the complexity of information varies based on company size and structure.

• Company Directors: Responsible for ensuring accurate information and timely submission of the Confirmation Statement, with potential personal liability for non-compliance.
• Company Secretaries: Usually handle the practical aspects of preparing and filing the statement, maintaining records, and tracking submission deadlines.
• Companies Registry: Receives and processes the statements, maintains public records, and enforces compliance requirements.
• Stakeholders: Including shareholders, potential investors, and business partners who rely on the publicly available information to make informed decisions.

• Company Details: Gather current registered office address, business hours, and any branch information.
• Director Information: Compile updated list of directors, their personal details, and any changes during the year.
• Share Structure: Review current share capital, classes of shares, and any transfers or new issues.
• Company Secretary: Confirm current secretary details and any changes made.
• Supporting Documents: Collect proof of any reported changes and previous year's statement for reference.
• Verification: Double-check all information against company records before submission to ensure accuracy.

• Company Identification: Full registered name, company number, and registration date must appear exactly as recorded.
• Registered Address: Current principal office location and any changes during the reporting period.
• Director Details: Complete list of current directors, their personal information, and dates of appointment or resignation.
• Share Capital Structure: Total issued shares, share classes, and any alterations during the year.
• Declaration Section: Formal statement confirming information accuracy, signed by a director or company secretary.
• Submission Timeline: Filing date and confirmation it falls within the required 42-day window.

The Confirmation Statement is often confused with the Certification Statement, but they serve different purposes in Hong Kong's corporate compliance framework.

• Filing Frequency: Confirmation Statements must be filed annually within a specific 42-day window, while Certification Statements are issued as needed for specific transactions or regulatory requirements.
• Information Scope: Confirmation Statements verify existing company information on public record, while Certification Statements make specific declarations about particular facts, transactions, or compliance matters.
• Legal Purpose: Confirmation Statements maintain accurate public records and corporate compliance, whereas Certification Statements provide formal attestation for specific business activities or regulatory requirements.
• Authority Requirements: Confirmation Statements go to the Companies Registry as mandatory filings, while Certification Statements may be required by various authorities, banks, or business partners depending on the situation.