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A Confirmation Statement is a yearly filing that Nigerian companies must submit to the Corporate Affairs Commission (CAC) to verify their business information is current and accurate. It includes key details like the company's registered address, shareholders, officers, and share capital structure.

Think of it as an annual check-in with the CAC - companies use it to confirm nothing major has changed or to update their records if things have. Under the Companies and Allied Matters Act 2020, all registered companies need to file this statement within 42 days of their registration anniversary date to stay compliant and avoid penalties.

Every Nigerian company needs to file a Confirmation Statement within 42 days after their incorporation anniversary date. It's essential when updating the Corporate Affairs Commission about any changes to your company's structure, or confirming that previous information remains accurate.

This filing becomes particularly important during major business changes - like when directors leave or join, share capital changes, or your registered office moves. Banks and potential investors often request recent Confirmation Statements to verify company details, so keeping these filings current helps smooth the way for future transactions and partnerships.

• A standard Confirmation Statement comes in two main formats: the "No Change" version that simply confirms existing information remains accurate, and the "With Changes" version that details updates to company information. Both require sections covering director details, share capital structure, registered office address, and shareholder information. The CAC's online portal offers pre-formatted templates for both, making it easier to complete the correct version based on your company's situation.

• Company Secretaries: Usually take primary responsibility for preparing and filing the Confirmation Statement, ensuring all information is accurate and submitted on time.
• Directors: Must review and verify the information in the statement before submission, as they're legally responsible for its accuracy.
• Corporate Affairs Commission (CAC): Receives and processes the statements, maintaining official company records and ensuring compliance.
• Shareholders: Their details must be accurately reflected in the statement, particularly regarding shareholding structure and any transfers.
• Legal Advisers: Often assist in reviewing the statement's contents, especially when significant changes have occurred during the year.

• Company Records: Gather current details about registered office, directors, shareholders, and share capital structure from your statutory books.
• Change Documentation: Collect evidence of any changes made during the year, including director appointments, share transfers, or address updates.
• Filing Timeline: Check your company's incorporation date to calculate the 42-day filing window.
• Online Access: Ensure you have active login credentials for the CAC portal where you'll submit the statement.
• Internal Verification: Have directors review the drafted statement for accuracy before submission.

• Company Information: Full registered name, registration number, and current registered office address.
• Director Details: Names, addresses, and occupations of all current directors and any changes during the year.
• Share Capital Structure: Total issued shares, share classes, and details of any transfers or new allotments.
• Shareholder Information: Names, addresses, and shareholdings of all members.
• Declaration Section: Statement confirming the accuracy of information, signed by a director or company secretary.
• Filing Period: Clear indication that the statement covers events up to the company's last made-up date.

A Confirmation Statement is often confused with a Certification Statement, but they serve distinct purposes in Nigerian corporate governance. While both involve formal declarations, their scope and timing differ significantly.

• Filing Requirements: Confirmation Statements must be filed annually with the CAC within 42 days of your incorporation anniversary, while Certification Statements are used as needed for specific transactions or regulatory purposes.
• Content Focus: Confirmation Statements provide a comprehensive update of company details and structure, whereas Certification Statements typically verify specific facts or circumstances for a particular purpose.
• Legal Effect: Confirmation Statements fulfill statutory compliance requirements under CAMA 2020, while Certification Statements usually serve as evidence or verification in business transactions or regulatory matters.
• Duration: Confirmation Statements cover an entire year of company information, but Certification Statements generally address a specific point in time or transaction.