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A Confirmation Statement helps Danish companies maintain their legal compliance by formally declaring that their business information is up to date. Companies submit this annual filing to the Danish Business Authority (Erhvervsstyrelsen) to confirm or update key details like their registered address, directors, shareholders, and business activities.

Filing this statement is a legal requirement under Danish corporate law, ensuring transparency in the business register. It's simpler than annual accounts but equally important - missing the deadline can lead to fines or even company dissolution. Most Danish businesses must submit their Confirmation Statement within 14 days of their registration anniversary date.

Danish companies need to file a Confirmation Statement each year, starting from their initial registration date with the Business Authority. The filing window opens two weeks before and closes two weeks after your company's registration anniversary. For example, if you registered on March 15th, your filing period runs from March 1st to March 29th.

Smart business owners prepare their Confirmation Statement early in the filing period to avoid last-minute rushes. This gives you time to gather accurate information about directors, shareholders, and business activities. Many companies align this process with their annual review cycle to ensure all corporate records stay current and compliant.

• The Danish Confirmation Statement comes in two main formats: the standard digital form through the Business Authority's online portal, and the extended version for complex ownership structures. Companies with simple structures use the basic form to confirm director and shareholder details. Those with multiple share classes, complex voting rights, or holding company arrangements need the detailed version to properly document their corporate structure.

• Company Directors: Legally responsible for ensuring the Confirmation Statement is filed accurately and on time. They must verify all company information and sign off on the submission.
• Corporate Secretaries: Often handle the practical aspects of preparing and filing the statement, gathering updated information from various departments.
• Business Authority (Erhvervsstyrelsen): Receives and processes the statements, maintaining Denmark's official business register.
• Shareholders: Their details must be accurately reflected in the statement, particularly for changes in ownership or voting rights.

• Company Information: Gather your CVR number, registered office address, and main business activities from the past year.
• Leadership Details: Compile current information about all directors, including their names, roles, and any changes during the year.
• Shareholder Data: List all shareholders, their ownership percentages, and any share transfers that occurred.
• Business Changes: Document any modifications to company structure, activities, or registered details since last filing.
• Digital Access: Ensure you have active NemID/MitID credentials to access the Business Authority's filing system.

• Company Identification: Full legal name, CVR number, and registered office address as recorded with the Business Authority.
• Business Activities: Current primary and secondary business activities with their associated industry codes.
• Management Structure: Complete list of directors, their roles, and signing authority levels.
• Ownership Details: All shareholders, their ownership percentages, and voting rights information.
• Declaration Statement: Formal confirmation that all information is accurate and complete, with digital signature space for authorized signatories.

The Certification Statement and Confirmation Statement serve different purposes in Danish business documentation. While both involve formal declarations, they operate in distinct contexts and with different legal implications.

• Filing Requirements: Confirmation Statements are mandatory annual filings with the Business Authority, while Certification Statements are typically one-off documents used to verify specific facts or qualifications.
• Content Scope: Confirmation Statements cover comprehensive company information including directors, shareholders, and business activities. Certification Statements focus on specific claims, qualifications, or compliance with particular standards.
• Legal Purpose: Confirmation Statements maintain public record accuracy and corporate compliance. Certification Statements serve as professional or technical validations for specific purposes like tender submissions or quality standards.
• Timing: Confirmation Statements follow strict annual deadlines based on registration dates. Certification Statements are issued as needed for specific business purposes.