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An Employment Offer Letter outlines the key terms and conditions of a job offer from an employer to a potential employee in New Zealand. It typically sets out essential details like the position title, salary, start date, work hours, and any specific employment conditions that both parties need to agree upon.

While not legally required under NZ employment law, these letters play a crucial role in avoiding misunderstandings and setting clear expectations before employment begins. They serve as a stepping stone to the formal Employment Agreement, which must be provided in writing under the Employment Relations Act 2000. Most Kiwi employers use offer letters to confirm job details and give candidates a chance to review terms before accepting.

Send an Employment Offer Letter as soon as you've selected your preferred candidate and want to formally extend a job offer. This step comes after you've completed interviews and reference checks, but before drafting the full Employment Agreement. The letter helps lock in top talent quickly while your legal team prepares the detailed contract.

Using an offer letter becomes especially important when hiring for senior roles, positions with complex compensation packages, or roles requiring specific qualifications under NZ law. It gives candidates clear written terms to consider, protects your organization from misunderstandings, and creates a paper trail of the initial employment terms both parties agreed to.

• Job Offer Contract: A comprehensive version used for permanent roles, including detailed terms and conditions
• Temporary Job Offer Letter: Specifically designed for fixed-term or seasonal positions, with clear end dates and conditional terms
• Employment Letter Of Intent To Hire: A preliminary offer outline used before formal employment terms are finalized
• Job Application Acceptance Letter: A simpler format for entry-level positions or straightforward employment arrangements

• HR Managers: Draft and customize the Employment Offer Letter based on company policies and NZ employment law requirements
• Hiring Managers: Review and approve offer details, ensuring they align with department budgets and role requirements
• Company Directors: Authorize employment offers for senior positions and ensure compliance with organizational governance
• Legal Teams: Review letter content to ensure it meets Employment Relations Act requirements and protects company interests
• Job Candidates: Review, negotiate, and accept the offered terms before proceeding to the formal Employment Agreement

• Position Details: Confirm exact job title, department, reporting lines, and start date with hiring manager
• Compensation Package: Gather approved salary, KiwiSaver details, bonus structure, and any additional benefits
• Working Arrangements: Document work hours, location, flexible arrangements, and any travel requirements
• Key Conditions: Note any probation period, required qualifications, or pre-employment checks
• Template Selection: Use our platform's NZ-compliant templates to ensure all mandatory elements are included correctly
• Internal Approval: Get sign-off from HR, Finance, and department head before sending to candidate

• Position Details: Full job title, employment status (permanent/fixed-term), and reporting relationships
• Compensation Terms: Base salary, payment frequency, and any variable components like bonuses or commissions
• Work Arrangements: Hours, location, flexible working options under NZ employment law
• Start Date: Proposed commencement date and any conditions precedent
• Benefits Package: KiwiSaver contributions, leave entitlements, and additional benefits
• Conditional Terms: Reference checks, medical clearances, or work visa requirements
• Acceptance Method: Clear instructions on how to accept the offer and timeline for response

An Employment Offer Letter differs significantly from an Employment Contract in several key ways. The offer letter serves as an initial proposal, while the employment contract is the detailed, legally binding agreement that follows.

• Legal Status: Offer letters are preliminary documents outlining basic terms, while employment contracts are comprehensive, legally enforceable agreements required under NZ law
• Detail Level: Offer letters contain key highlights like salary and start date, while contracts include complete terms, policies, and obligations
• Timing: Offer letters come first during negotiations, followed by the employment contract after terms are agreed
• Purpose: Offer letters initiate the employment relationship and allow quick acceptance, while contracts provide the full legal framework and protections