The Termination Of Employment Letter Within Probationary Period is a crucial document used by employers in Malta when deciding to end an employment relationship during the initial probationary period. Under Maltese law, specifically the Employment and Industrial Relations Act, employers can terminate employment during probation with shorter notice periods than regular employment termination. This document should be used when an employer has determined that an employee's performance, conduct, or fit within the organization does not meet requirements during the probationary period. The letter must comply with Maltese legal requirements, including proper notice periods (typically one week for employees who have worked for more than one month during probation), final payment arrangements, and handling of company property. It serves as official documentation of the termination decision and protects both parties by clearly stating the terms of the employment conclusion.
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1. Letter Header and Date: Company letterhead, current date, and reference number if applicable
2. Recipient Details: Employee's full name and address
3. Subject Line: Clear indication that this is a termination of employment during probationary period
4. Termination Statement: Clear statement of the decision to terminate employment during probationary period, citing relevant clause from employment contract
5. Notice Period: Specification of notice period being given and last working day
6. Final Payment Details: Information about final salary, pro-rated benefits, and payment timing
7. Company Property: Instructions regarding return of company property
8. Closing and Signatures: Professional closing, space for signature of authorized person
1. Reason for Termination: Brief explanation of termination reason - include only if legally required or if providing constructive feedback
2. Reference Offer: Statement about providing future references - include if company policy allows
3. Restrictive Covenants Reminder: Reminder of any post-employment obligations - include if such clauses exist in original contract
4. Handover Instructions: Specific instructions about handover of work - include if role requires significant handover
5. Exit Interview: Information about exit interview arrangements - include if company policy requires
6. Certificate of Employment: Mention of employment certificate issuance - include if required by local practice
1. Final Payment Calculation: Detailed breakdown of final payment including salary, pro-rated benefits, and any deductions
2. Company Property Checklist: List of company property to be returned with acknowledgment section
3. Handover Document Template: Template for documenting current projects and responsibilities if handover is required
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