The Termination Of Employment Letter Within Probationary Period is a crucial document used in Malaysian employment contexts when an employer decides to end an employment relationship during the initial probationary period. This document must be drafted in compliance with Malaysian employment legislation, including the Employment Act 1955 and Industrial Relations Act 1967. It is typically used when an employee's performance or conduct during probation does not meet required standards, or when business circumstances necessitate the termination. The letter serves multiple purposes: it formally communicates the termination decision, specifies the notice period or payment in lieu, outlines final payment details, and provides instructions for the handover process. While termination during probation typically allows for more flexibility than regular employment termination, the document must still maintain professionalism and ensure legal compliance to protect both employer and employee interests.
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1. Letter Header: Company letterhead, date, reference number, and addressing details of the employee
2. Subject Line: Clear indication that this is a termination of employment during probationary period
3. Notice of Termination: Clear statement of termination decision and effective date
4. Legal Basis: Reference to relevant clause in employment contract regarding probationary period and termination rights
5. Notice Period Details: Specification of notice period or payment in lieu of notice
6. Final Payment Information: Details of final salary, pro-rated benefits, and any other payments due
7. Company Property Return: List of company properties to be returned and deadline
8. Handover Requirements: Instructions for handover of work responsibilities
9. Closing Statement: Professional closing with acknowledgment of service and future success wishes
10. Signature Block: Authorized signatory details and company stamp space
1. Reason for Termination: Brief explanation of termination reason - included when specific performance or conduct issues need to be documented
2. Confidentiality Reminder: Reminder of ongoing confidentiality obligations - included when employee had access to sensitive information
3. Reference Letter Offer: Offer to provide basic employment reference - included when parting on good terms
4. Non-Competition Reminder: Reminder of any applicable non-compete clauses - included if part of original employment contract
5. Benefits Continuation: Information about any benefits that continue post-termination - included if applicable under company policy
6. Exit Interview: Details of exit interview arrangements - included if company policy requires it
1. Final Payment Calculation: Detailed breakdown of final payment including salary, pro-rated benefits, and deductions
2. Company Property Checklist: Itemized list of company property to be returned
3. Employee Acknowledgment Form: Form for employee to acknowledge receipt of termination letter and acceptance of terms
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