The Authorization Letter For Passport Claim is a crucial document in Malta's passport administration system, designed to facilitate secure passport collection when the passport holder cannot personally collect their document. This authorization letter becomes necessary in various situations, such as when individuals are abroad, physically unable to visit the passport office, or have other compelling reasons preventing personal collection. The document must comply with Malta's Passports Act (Chapter 61) and related regulations, including EU requirements for secure document handling. It contains essential details including the identities of both the authorizer and authorized person, specific authorization language, and validity period. Supporting documentation typically accompanies this letter to verify the identities of all parties involved and establish the legitimacy of the authorization.
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1. Date and Place: Current date and location where the letter is being written
2. Addressing Line: Official address to the Passport Office or relevant authority
3. Subject Line: Clear indication that this is an Authorization Letter for Passport Collection
4. Authorizer Details: Full name, ID number, and contact details of the person giving authorization
5. Authorized Person Details: Full name, ID number, and contact details of the person being authorized to collect the passport
6. Passport Details: Application reference number or other relevant passport identification details
7. Authorization Statement: Clear statement of authorization including the specific powers being granted
8. Duration of Authorization: Validity period of the authorization
9. Signature Block: Space for authorizer's signature, name, and date
1. Reason for Authorization: Explanation of why the passport holder cannot collect the passport personally - include when additional context is needed
2. Special Instructions: Any specific instructions or limitations for the authorized person - include when there are particular requirements or restrictions
3. Emergency Contact: Additional contact information in case of issues - include when the authorization is for an extended period or involves international travel
4. Witness Details: Space for witness name, signature and details - include when additional verification is required or for high-risk situations
1. Copy of Authorizer's ID: Attached photocopy of the passport holder's valid identification document
2. Copy of Authorized Person's ID: Attached photocopy of the authorized person's valid identification document
3. Passport Application Receipt: Copy of the passport application receipt or reference number document
4. Proof of Relationship: If applicable, documents proving relationship between authorizer and authorized person (e.g., marriage certificate, birth certificate)
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