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Authorised Signatory Letter for Malta

Authorised Signatory Letter Template for Malta

A formal document governed by Maltese law that officially designates and empowers specific individuals to sign documents and enter into binding commitments on behalf of a company. This document outlines the scope of authority granted, any applicable limitations, and the duration of the authorization. It complies with Malta's Companies Act and related regulations, ensuring legal validity for corporate transactions and representations. The letter serves as official evidence of the signatory's authority and is commonly required by banks, government authorities, and business partners for verification purposes.

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What is a Authorised Signatory Letter?

The Authorised Signatory Letter is a crucial corporate governance document used when a company needs to formally delegate signing authority to specific individuals. Under Maltese law, this document is essential for establishing clear lines of authority and ensuring smooth business operations. It is commonly required when opening bank accounts, executing contracts, submitting regulatory filings, or conducting any official business on behalf of the company. The letter must comply with the Companies Act (Chapter 386 of the Laws of Malta) and should clearly specify the scope of authority, any limitations, and the duration of the authorization. This document is particularly important in Malta's business environment, where many international companies operate and require clear documentation of corporate authority.

What sections should be included in a Authorised Signatory Letter?

1. Letter Header: Company letterhead, date, and reference number if applicable

2. Addressee Details: Full name and address of the recipient/entity to whom the letter is addressed

3. Subject Line: Clear indication that this is an Authorization Letter for Signatory Powers

4. Company Information: Full legal name of the company, registration number, and registered address

5. Authorization Statement: Clear statement of the company's authorization of the named individual(s)

6. Signatory Details: Full name, position, and identification details of the authorized person(s)

7. Scope of Authority: Specific powers and limitations of the authorization

8. Duration of Authority: Validity period of the authorization

9. Execution Block: Space for signatures of company directors/officials granting the authority

What sections are optional to include in a Authorised Signatory Letter?

1. Specific Transaction Reference: Used when the authorization is for a specific transaction or project

2. Financial Limits: Include when there are monetary thresholds on the signatory's authority

3. Geographic Scope: Required when authority is limited to specific countries or regions

4. Electronic Signature Authorization: Include when specifically authorizing use of electronic signatures

5. Revocation of Previous Authority: Used when this letter supersedes previous authorizations

6. Specimen Signature: Include when required for verification purposes

What schedules should be included in a Authorised Signatory Letter?

1. Schedule A - Specimen Signatures: Contains specimen signatures of all authorized signatories

2. Schedule B - Scope of Powers: Detailed list of specific transactions or documents the signatory is authorized to sign

3. Schedule C - Identity Documents: Copies of identification documents of authorized signatories

4. Appendix 1 - Board Resolution: Copy of the board resolution authorizing the signatory powers

5. Appendix 2 - Company Registry Extract: Recent extract from Malta Business Registry confirming company details and directors

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Malta

Publisher

Ƶ

Sector

Banking

Cost

Free to use
Relevant legal definitions




















Clauses




















Relevant Industries

Banking and Financial Services

Corporate Services

Legal Services

Insurance

Real Estate

Manufacturing

Trading and Commerce

Maritime and Shipping

Technology and Software

Professional Services

Healthcare

Education

Gaming and iGaming

Construction and Development

Import/Export

Relevant Teams

Legal

Compliance

Finance

Corporate Secretarial

Risk Management

Operations

Administrative

Executive Office

Corporate Governance

Treasury

Relevant Roles

Chief Executive Officer

Managing Director

Company Director

Chief Financial Officer

Company Secretary

Legal Counsel

Compliance Officer

Finance Manager

Operations Director

Branch Manager

Country Manager

Department Head

Senior Executive

Authorized Representative

Corporate Administrator

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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