The Authorised Signatory Letter is a crucial document in Austrian business operations that formally establishes and confirms an individual's authority to act on behalf of a company. It is typically required when companies need to delegate signing authority to specific employees or officers, particularly for banking transactions, contract executions, or official correspondence. Under Austrian law, this document must clearly specify the scope of authority, any limitations, and whether the signing powers are individual or joint. The letter is commonly requested by banks, business partners, and government authorities as proof of an individual's authority to represent the company. It must comply with Austrian civil and commercial law requirements, particularly the Austrian Civil Code (ABGB) and Commercial Code (UGB), and may sometimes require notarization for certain uses.
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1. Letter Header: Company letterhead, date, and reference number if applicable
2. Recipient Details: Full name and address of the recipient (if being sent to a specific institution) or 'To Whom It May Concern'
3. Subject Line: Clear indication that this is an Authorized Signatory Letter (Zeichnungsberechtigung)
4. Authorized Person Details: Full name, date of birth, and position of the person being granted signatory authority
5. Scope of Authority: Clear description of the signing powers being granted, including any limitations or restrictions
6. Duration: Period for which the authorization is valid, including start date and end date if applicable
7. Signature Requirements: Whether the authorized person can sign alone or jointly with others
8. Company Details: Full legal name of the company, registration number, and registered address
9. Authorizing Party: Details and signature of the person(s) granting the authority, including their position and authority to grant such powers
1. Banking Powers: Specific section detailing banking-related authorities if the signatory needs to conduct banking transactions
2. Digital Signature Authorization: Section specifically authorizing the use of electronic signatures if required
3. Specimen Signature: Space for the authorized person's specimen signature if required by recipient institutions
4. Notary Certification: Space for notary certification if required for specific purposes or by recipient institutions
5. Language Declaration: If the letter is bilingual, a statement about which language version prevails
1. Specimen Signature Form: Official form containing the authorized person's specimen signature and personal details
2. Copy of ID: Certified copy of the authorized person's identification document
3. Corporate Resolution: Copy of the corporate resolution or board minutes authorizing the grant of signing authority
4. Company Register Extract: Recent extract from the company register (Firmenbuch) showing the authority of the person granting the authorization
Relevant legal definitions
Clauses
Relevant Industries
Banking and Financial Services
Corporate Services
Legal Services
Manufacturing
Retail
Technology
Healthcare
Real Estate
Construction
Import/Export
Professional Services
Telecommunications
Energy
Insurance
Relevant Teams
Legal
Corporate Governance
Finance
Operations
Executive Office
Administration
Compliance
Corporate Secretariat
Risk Management
Treasury
Human Resources
Relevant Roles
Chief Executive Officer
Managing Director
Chief Financial Officer
Head of Legal
Company Secretary
Department Director
Regional Manager
Country Manager
Authorized Representative
General Counsel
Finance Director
Operations Director
Branch Manager
Senior Executive
Board Member
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