Performance Review Meeting Minutes are essential documents in Indonesian workplace management, required to maintain proper documentation of employee evaluations in accordance with Indonesian labor laws and regulations. These minutes serve as an official record of performance discussions between employees and their supervisors, capturing key points discussed, performance ratings, development needs, and agreed-upon action items. The document is crucial for compliance with Law No. 13 of 2003 (Manpower Law) and related regulations, while also protecting both employer and employee interests by maintaining clear documentation of performance-related discussions and decisions. Performance Review Meeting Minutes should be prepared for every formal performance review session and maintained in the employee's personnel file, serving as reference for future career development decisions, compensation adjustments, and potential dispute resolution.
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1. Meeting Details: Essential information including date, time, location, attendees, and purpose of the meeting
2. Employee Information: Basic details about the employee being reviewed including name, position, department, and employment duration
3. Performance Period: Specification of the review period being discussed
4. Key Performance Indicators Review: Discussion of achievement against set KPIs and targets
5. Competency Assessment: Evaluation of core competencies and behavioral aspects
6. Manager's Feedback: Summary of feedback provided by the manager/supervisor
7. Employee's Response: Documentation of employee's comments and feedback on the review
8. Overall Rating: Final performance rating and justification
9. Action Items: Agreed actions, development plans, and next steps
10. Acknowledgment: Signatures of all parties present confirming the accuracy of the minutes
1. Performance Improvement Plan: Included when specific performance issues need to be addressed with detailed improvement actions
2. Career Development Discussion: Added when career progression and development opportunities are discussed
3. Compensation Review: Included if salary or benefits discussions took place during the review
4. Grievance Documentation: Added when the employee raises formal concerns during the review
5. Training Needs: Included when specific training requirements are identified
6. Previous Review Follow-up: Added when discussing progress on action items from previous reviews
1. KPI Scorecard: Detailed breakdown of KPI achievements with metrics and calculations
2. Competency Assessment Form: Completed evaluation form showing ratings for each competency
3. Supporting Documentation: Any relevant documents referenced during the review
4. Performance Improvement Plan Template: If applicable, the detailed PIP document with timelines and metrics
5. Training Record: Record of completed training and certifications during the review period
6. Previous Review Summary: Copy of the previous performance review minutes for reference
Relevant legal definitions
Clauses
Relevant Industries
Banking and Financial Services
Manufacturing
Technology and IT
Retail and Consumer Goods
Healthcare
Education
Professional Services
Energy and Resources
Telecommunications
Construction
Hospitality
Public Sector
Agriculture
Mining
Transportation and Logistics
Relevant Teams
Human Resources
People Operations
Employee Relations
Talent Management
Legal
Compliance
Performance Management
Training and Development
Operations
Administration
Relevant Roles
Human Resources Manager
HR Business Partner
Performance Management Specialist
Department Manager
Team Leader
Supervisor
HR Director
Chief Human Resources Officer
Employee Relations Manager
Talent Management Specialist
HR Administrator
Line Manager
Department Head
CEO
Managing Director
Operations Manager
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