The Lease Termination Letter To Tenant is a crucial document used in Indonesian property management to formally end a lease agreement. It must comply with Indonesian Civil Code (KUHPerdata) requirements and local property regulations, particularly regarding notice periods and tenant rights. This document is typically used when a landlord wishes to end a tenancy, whether at the natural conclusion of the lease term or for other valid reasons specified in the original lease agreement. The letter should contain specific details about the property, reference to the original lease agreement, termination date, property handover procedures, and security deposit arrangements. It serves as a legal record and helps ensure a smooth transition while protecting both parties' rights under Indonesian law.
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1. Date and Address Block: Current date and complete address details of both landlord and tenant
2. Subject Line: Clear indication that this is a lease termination notice
3. Property Identification: Complete address and details of the leased property
4. Lease Reference: Reference to the original lease agreement including its date and key terms
5. Termination Notice: Clear statement of termination including the effective date and notice period compliance
6. Property Inspection and Handover: Details about final inspection arrangements and key handover process
7. Security Deposit: Information about the security deposit return process and conditions
8. Closing: Professional closing with contact information for further communication
1. Outstanding Payments: Include when there are any pending rent payments or utility bills to be settled
2. Property Damage: Include when there are specific damages to be addressed or repairs required
3. Forwarding Address Request: Include when tenant's future address is needed for deposit return or final documentation
4. Early Termination Fees: Include when the termination occurs before the lease's natural end and involves penalties
5. Maintenance Requirements: Include specific cleaning or maintenance requirements before moving out
1. Property Inspection Checklist: Detailed checklist for documenting property condition during final inspection
2. Outstanding Payments Statement: Itemized list of any pending payments or deductions from security deposit
3. Original Lease Agreement Copy: Copy of the original lease agreement for reference
4. Photographic Evidence: Current photographs of property condition, if relevant
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Relevant Teams
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Real Estate Operations
Asset Management
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Administration
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Relevant Roles
Property Manager
Real Estate Manager
Leasing Administrator
Property Administrator
Legal Counsel
Housing Officer
Asset Manager
Facilities Manager
Tenant Relations Manager
Real Estate Operations Director
Property Management Supervisor
Lease Administration Manager
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