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End Of Contract Letter To Client
1. Letter Header: Company letterhead, date, reference number, and formal addressing of the client
2. Contract Reference: Clear identification of the contract being terminated, including original contract date and reference numbers
3. Termination Statement: Clear and unambiguous statement of contract termination, citing relevant contract clause or mutual agreement
4. Effective Date: Specific date when the contract termination takes effect
5. Outstanding Obligations: Summary of any remaining deliverables, payments, or obligations from either party
6. Return of Property: Instructions regarding return or handover of any materials, equipment, or confidential information
7. Final Instructions: Clear next steps and any immediate actions required from either party
8. Contact Information: Details of who to contact for any queries during the termination process
9. Closing: Professional closing statement, signature block, and company details
1. Transition Plan Reference: Include when there needs to be a handover to another service provider or internal team
2. Dispute Resolution: Include if there are any ongoing disputes or potential areas of disagreement
3. Confidentiality Reminder: Include when dealing with sensitive information or trade secrets
4. Future Cooperation: Include when maintaining a positive relationship for potential future business
5. Performance Summary: Include when providing a summary of completed work or achievements
6. Final Invoice Details: Include when there are specific payment terms or final billing arrangements to be addressed
1. Final Payment Schedule: Detailed breakdown of any final payments, including pending invoices and payment timeline
2. Asset Register: List of any physical or digital assets to be returned or transferred
3. Outstanding Deliverables List: Detailed list of any remaining work items or deliverables to be completed
4. Transition Timeline: Specific dates and milestones for the termination process, if applicable
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