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Organisational Level Agreement for Belgium

Organisational Level Agreement Template for Belgium

A Belgian-law governed Organizational Level Agreement (OLA) is an internal service agreement that defines and regulates the delivery of services between different departments or units within the same organization. Operating under Belgian civil and commercial law, this document establishes clear performance metrics, responsibilities, and operational procedures while ensuring compliance with Belgian data protection regulations and labor laws. The agreement includes detailed service level requirements, governance structures, and escalation procedures, providing a framework for efficient internal service delivery and organizational cooperation.

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What is a Organisational Level Agreement?

The Organizational Level Agreement (OLA) serves as a crucial internal governance document for organizations operating in Belgium, establishing formal service relationships between different organizational units. This document is particularly relevant when departments need to formalize their service commitments, operational procedures, and performance standards within the organization. The OLA, governed by Belgian law, includes essential elements such as service level metrics, roles and responsibilities, escalation procedures, and compliance requirements. It is commonly used in situations where internal service delivery needs to be standardized and measured, ensuring alignment with organizational objectives while complying with Belgian regulatory requirements, including data protection and labor laws. The agreement helps maintain service quality, clarify expectations, and provide mechanisms for performance monitoring and dispute resolution between organizational units.

What sections should be included in a Organisational Level Agreement?

1. Parties: Identification of the organizational units entering into the agreement

2. Background: Context of the agreement and relationship between the organizational units

3. Definitions: Defined terms used throughout the agreement

4. Scope of Services: Detailed description of services to be provided between organizational units

5. Service Levels: Specific performance metrics and standards for service delivery

6. Roles and Responsibilities: Clear delineation of each party's obligations and duties

7. Operating Procedures: Day-to-day operational processes and workflows

8. Monitoring and Reporting: Methods and frequency of performance measurement and reporting

9. Escalation Procedures: Process for handling service disruptions and disputes

10. Resource Management: Allocation and management of human and technical resources

11. Review and Governance: Procedures for regular review and oversight of the agreement

12. Term and Termination: Duration of the agreement and conditions for termination

13. General Provisions: Standard legal clauses including amendments, notices, and interpretation

What sections are optional to include in a Organisational Level Agreement?

1. Data Protection: Specific provisions for handling personal data when services involve data processing

2. Business Continuity: Procedures for maintaining service during disruptions, required for critical services

3. Security Requirements: Special security measures when handling sensitive information or systems

4. Cost Allocation: Internal charging or cost distribution mechanisms if relevant

5. Training Requirements: Specific training needs for staff involved in service delivery

6. Compliance Requirements: Special regulatory or industry-specific compliance obligations

7. Change Management: Procedures for implementing service or operational changes

What schedules should be included in a Organisational Level Agreement?

1. Schedule 1: Service Level Targets: Detailed metrics and KPIs for service performance measurement

2. Schedule 2: Operating Procedures Manual: Detailed step-by-step procedures for service delivery

3. Schedule 3: Contact Matrix: Key contacts and responsibilities for both parties

4. Schedule 4: Resource Allocation: Detailed breakdown of personnel and resources assigned

5. Schedule 5: Reporting Templates: Standard formats for performance reporting

6. Appendix A: Technical Requirements: Specific technical standards and requirements

7. Appendix B: Security Protocols: Detailed security procedures and requirements

8. Appendix C: Escalation Matrix: Detailed escalation levels and associated contacts

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Belgium

Publisher

Ƶ

Cost

Free to use
Relevant legal definitions






























Clauses
































Relevant Industries

Financial Services

Technology

Healthcare

Manufacturing

Telecommunications

Professional Services

Government

Education

Retail

Logistics

Energy

Pharmaceuticals

Relevant Teams

Operations

Service Delivery

Quality Assurance

Process Management

Performance Management

Compliance

Internal Services

Business Support

Service Management

Process Improvement

Relevant Roles

Chief Operating Officer

Head of Service Delivery

Operations Manager

Service Level Manager

Department Director

Process Owner

Quality Assurance Manager

Business Relationship Manager

Compliance Officer

Department Head

Service Delivery Coordinator

Operations Director

Process Manager

Performance Manager

Internal Services Manager

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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