A Car Invoice is a fundamental document in vehicle sales transactions within Belgium, essential for both commercial and private sales. It serves multiple purposes: proving ownership transfer, meeting VAT requirements (21% in Belgium), enabling vehicle registration, and documenting the transaction terms. The document must comply with Belgian legal requirements, including the Belgian VAT Code, Consumer Protection Laws, and specific automotive sector regulations. It's used when selling new or used vehicles and must include specific details about the seller, buyer, vehicle specifications, pricing, and applicable warranties. The invoice is crucial for both immediate transaction documentation and future reference, particularly for registration, insurance, and resale purposes. For business transactions, it serves as an accounting document and VAT record.
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1. Seller Information: Complete details of the selling party including company name, VAT number, registered address, and contact information
2. Buyer Information: Complete details of the buying party including name/company name, address, and VAT number if applicable
3. Invoice Details: Invoice number, date of issue, and date of delivery/supply
4. Vehicle Identification: Complete vehicle details including make, model, year, VIN/chassis number, registration number (if applicable)
5. Technical Specifications: Basic technical details including engine size, fuel type, CO2 emissions, and mileage
6. Price Breakdown: Detailed breakdown of net price, VAT (21%), and total price
7. Payment Terms: Payment method, due date, and bank account details
8. Legal Statements: Mandatory legal statements including VAT declarations and applicable warranty information
1. Trade-in Details: Used when there is a trade-in vehicle involved in the transaction, including description and agreed value
2. Financing Information: Include when the vehicle is being financed, showing terms and payment schedule
3. Used Vehicle Declaration: Required for used vehicles, including statement about vehicle condition and previous ownership
4. Business Customer Declarations: Special declarations required for B2B transactions
5. Special Conditions: Any special agreements or conditions relating to the sale
6. Delivery Terms: Include when delivery arrangements are part of the sale
1. Vehicle Condition Report: Detailed report of vehicle condition (mandatory for used vehicles)
2. Equipment List: Detailed list of standard and optional equipment included
3. Warranty Certificate: Details of manufacturer and/or dealer warranty coverage
4. Car Registration Documents: Copies of relevant registration documents
5. Service History: For used vehicles, documentation of service history
6. Technical Inspection Certificate: Copy of valid technical inspection certificate (for used vehicles)
Relevant legal definitions
Clauses
Relevant Industries
Automotive
Retail
Financial Services
Transportation
Fleet Management
Vehicle Leasing
Insurance
Automotive Manufacturing
Relevant Teams
Sales
Finance
Accounting
Administration
Legal
Compliance
Tax
Customer Service
Vehicle Registration
Documentation
Relevant Roles
Sales Manager
Finance Manager
Automotive Sales Representative
Fleet Manager
Accountant
Business Owner
Administrative Assistant
Compliance Officer
Financial Controller
Dealership Manager
Sales Administrator
Legal Counsel
Tax Specialist
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