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Working Hours Agreement Letter

Working Hours Agreement Letter Template for Australia

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Key Requirements PROMPT example:

Working Hours Agreement Letter

"I need a Working Hours Agreement Letter for a shift worker in our manufacturing plant, starting March 1, 2025, covering rotating 12-hour shifts with appropriate overtime provisions and safety break requirements."

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Document background
The Working Hours Agreement Letter is a fundamental employment document used in Australian workplaces to formalize and document working arrangements between employers and employees. It is typically issued at the commencement of employment or when there is a significant change to working arrangements. The document ensures compliance with the Fair Work Act 2009 and relevant Modern Awards by clearly outlining regular working hours, overtime expectations, break entitlements, and flexible working arrangements where applicable. This letter is particularly important in industries with variable working hours or where clarity about work schedules is essential for operational efficiency. It helps prevent misunderstandings about work expectations while protecting both employer and employee interests under Australian employment law.
Suggested Sections

1. Letter Header: Company letterhead, date, and recipient's details

2. Salutation: Formal greeting to the employee

3. Opening Statement: Reference to employment offer/position and purpose of the letter

4. Standard Hours of Work: Specification of regular working hours, including start and finish times, days of work, and total weekly hours

5. Meal and Rest Breaks: Details of mandatory break periods and their duration

6. Overtime Arrangements: Information about overtime requirements, compensation, and notification procedures

7. Record Keeping: Details of how working hours will be recorded and monitored

8. Review Process: Information about how and when the working hours arrangement will be reviewed

9. Acknowledgment: Space for employee acknowledgment and acceptance of the terms

10. Closing: Formal letter closing, signature blocks for employer and employee

Optional Sections

1. Flexible Working Arrangements: Include when offering flexible work options such as working from home or variable start/finish times

2. Shift Work Provisions: Include for roles involving shift work, detailing rotation patterns and shift allowances

3. Time in Lieu Arrangements: Include when offering time off in lieu of overtime payment

4. On-Call or Standby Requirements: Include for roles requiring on-call or standby duties

5. Public Holiday Arrangements: Include when work on public holidays is required or when special arrangements apply

6. Roster Variation Procedures: Include when working hours may be subject to roster changes

Suggested Schedules

1. Schedule A - Weekly Roster Template: Template showing the standard weekly work pattern

2. Schedule B - Overtime Rates: Detailed breakdown of applicable overtime rates and conditions

3. Schedule C - Break Entitlements: Detailed information about break entitlements based on hours worked

4. Appendix 1 - Time Recording Procedures: Detailed procedures for recording and submitting working hours

5. Appendix 2 - Relevant Award Extracts: Relevant sections from applicable modern award regarding working hours

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions






























Clauses




















Relevant Industries

Retail

Healthcare

Manufacturing

Professional Services

Hospitality

Construction

Mining

Education

Information Technology

Financial Services

Transport and Logistics

Agriculture

Public Sector

Not-for-Profit

Relevant Teams

Human Resources

Operations

Legal

Payroll

Employee Relations

Workforce Planning

Industrial Relations

Compliance

Administration

Relevant Roles

General Manager

Office Administrator

Production Worker

Sales Representative

Customer Service Representative

Shift Supervisor

Healthcare Worker

Retail Assistant

Professional Consultant

Technical Specialist

Project Manager

Factory Worker

Restaurant Manager

Construction Worker

Mining Operator

Teacher

Financial Analyst

IT Professional

Warehouse Operator

Agricultural Worker

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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