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Instant Dismissal Letter Template for Singapore

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Key Requirements PROMPT example:

Instant Dismissal Letter

"Need an Instant Dismissal Letter for a senior software engineer who shared confidential source code with competitors, requiring immediate termination by March 15, 2025, and including strong confidentiality and IP protection clauses."

Document background
An Instant Dismissal Letter is utilized when immediate termination of employment is necessary due to serious misconduct, gross negligence, or severe breach of employment terms. Under Singapore's employment law framework, employers must ensure proper documentation and fair process, including conducting an inquiry before issuing the letter. The document must clearly state the grounds for dismissal, reference any investigation findings, and outline final payment arrangements. This type of termination differs from standard notice-period termination as it takes effect immediately upon delivery of the letter.
Suggested Sections

1. Date and Address Block: Formal letter heading with date and employee's details

2. Subject Line: Clear indication of termination with immediate effect

3. Grounds for Dismissal: Specific misconduct or reasons leading to immediate termination

4. Reference to Investigation: Summary of inquiry conducted and findings

5. Termination Statement: Clear statement of employment termination with immediate effect

6. Final Payment Details: Information about final salary and outstanding benefits

Optional Sections

1. Non-Disclosure Reminder: Used when employee had access to confidential information

2. Return of Company Property: Used when employee needs to return specific company assets

3. Post-Employment Restrictions: Used when employment contract contained non-compete or non-solicitation clauses

Suggested Schedules

1. Final Payment Statement: Detailed breakdown of final payment including salary and benefits

2. Investigation Report Summary: Summary of misconduct investigation findings

3. Company Property Checklist: List of company items to be returned

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions










Clauses














Industries

Employment Act (Chapter 91): Primary legislation governing employment relationships in Singapore. Key sections include Part X on employment termination, Section 11 on misconduct-based termination, and requirements for proper inquiry before dismissal. Also covers notice period requirements though these may not apply in misconduct cases.

Employment Claims Act 2016: Legislation establishing procedures for handling employment disputes and defining the jurisdiction of Employment Claims Tribunals. Relevant for potential disputes arising from instant dismissal.

Tripartite Guidelines on Fair Employment Practices: Guidelines established by tripartite partners (government, employers, unions) outlining fair termination practices, non-discriminatory procedures, and proper documentation requirements for employment termination.

Workplace Safety and Health Act: Legislation relevant when instant dismissal is related to workplace safety violations. Defines employers' and employees' obligations regarding workplace safety and health.

Personal Data Protection Act 2012: Legislation governing the handling and protection of personal data, including requirements for handling employee's personal information during the termination process.

Due Process Requirements: Legal requirement to follow proper termination procedures including conducting a fair inquiry, maintaining proper documentation, and providing evidence of misconduct before proceeding with instant dismissal.

Settlement Requirements: Legal obligation to settle all outstanding salary, benefits, and other entitled payments to the employee upon termination, as per Employment Act provisions.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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