The Document Verification Letter is a crucial instrument in Singapore's legal framework for authenticating documents and establishing their validity. It is commonly used when official confirmation of document authenticity is required for legal, business, or administrative purposes. The letter includes specific details about the verified document, the verification process, and the authority of the verifier. Under Singapore law, a Document Verification Letter must comply with various regulations including the Electronic Transactions Act, Evidence Act, and where applicable, the Personal Data Protection Act. It serves as a reliable means of document authentication, particularly important in cross-border transactions, legal proceedings, or institutional requirements.
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1. Letter Header: Official letterhead, date, reference number
2. Recipient Details: Name, designation, and address of the recipient
3. Document Identification: Clear identification of document(s) being verified
4. Verification Statement: Express confirmation of document authenticity
5. Basis of Verification: Method or process used to verify the document
6. Authority Statement: Verifier's authority to make the verification
1. Document History: Background of document creation/maintenance, used when verification relates to historical documents
2. Additional Authentication: Notarization details, used when required for cross-border or high-stakes verification
3. Chain of Custody: Document handling history, used for sensitive or security-critical documents
1. Copy of Verified Document: Authenticated copy of the document being verified
2. Authentication Certificates: Any relevant certification or authentication documents
3. Supporting Documentation: Additional documents supporting the verification process
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