A Separation Letter From A Job is a crucial document in the Saudi Arabian employment context, required whenever an employment relationship is terminated, whether through resignation, termination, or mutual agreement. This document must comply with the Saudi Labor Law (Royal Decree No. M/51) and related regulations, ensuring proper documentation of the separation process. The letter serves multiple purposes: it formally documents the termination date, outlines the notice period, details final settlements including end-of-service benefits, and addresses post-employment obligations. It is essential for legal compliance, protects both parties' interests, and is often required for various administrative procedures, including visa cancellation for expatriate workers and final settlement processing. The document should be prepared with careful attention to legal requirements and cultural sensitivities specific to Saudi Arabia.
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1. Header and Date: Company letterhead, date of issuance, and reference number
2. Employee Information: Full name, employee ID, position, and department of the employee
3. Separation Statement: Clear statement of employment termination and its effective date
4. Notice Period: Specification of the notice period as per Saudi Labor Law requirements
5. Last Working Day: Clear statement of the employee's final working day
6. Final Settlement: Overview of final settlement including salary, end of service benefits, and other entitlements
7. Company Property: Instructions regarding the return of company property and handover procedures
8. Acknowledgment: Space for both employer and employee signatures
9. Contact Information: Details for future correspondence and certificate of service requests
1. Reason for Separation: Include when termination is for a specific cause or when requested by employee in case of resignation
2. Non-Compete Reminder: Include when the employee's contract contains non-compete clauses
3. Reference Provision: Include when the company agrees to provide employment references
4. Outstanding Obligations: Include when there are pending loans, advances, or other financial obligations
5. Continuation of Benefits: Include when certain benefits continue post-employment
6. Confidentiality Reminder: Include when employee had access to sensitive information
7. Garden Leave: Include when employee is placed on garden leave during notice period
1. Final Settlement Calculation: Detailed breakdown of all final payment components including salary, end of service benefits, and other entitlements
2. Handover Checklist: List of company properties and documents to be returned
3. Benefits Statement: Summary of any continuing benefits and their duration
4. Exit Interview Form: Standard form for recording exit interview feedback if conducted
5. Clearance Form: Document confirming all company requirements have been met for final settlement
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