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The Written Warning Letter is a crucial document in Qatar's employment landscape, used when formal disciplinary action is required against an employee. It must comply with Qatar Labor Law No. 14 of 2004, which requires employers to provide written notification of disciplinary actions. The document is typically issued after verbal warnings have failed or for more serious infractions. It serves multiple purposes: documenting the incident or behavior, establishing a formal record for potential future legal proceedings, and providing the employee with a clear understanding of the issues and required improvements. The Written Warning Letter should be drafted carefully to include all legally required elements while maintaining professionalism and clarity. It's an essential tool in progressive discipline systems and can be used as supporting documentation if termination becomes necessary.

1. Letter Header: Company letterhead, date, reference number, and marking as 'Written Warning'

2. Employee Information: Full name, employee ID, position, department, and other relevant identifying information of the employee

3. Subject Line: Clear indication that this is a written warning and the general nature of the violation

4. Incident Details: Specific details of the incident or behavior that prompted the warning, including dates, times, and locations where applicable

5. Policy Violation: Reference to specific company policies, procedures, or labor law provisions that have been violated

6. Previous Warnings: Reference to any previous verbal or written warnings if applicable

7. Required Improvement: Clear statement of the expected behavior or performance improvement required

8. Consequences: Statement of potential consequences if the behavior continues or improvements are not made

9. Acknowledgment: Space for employee signature acknowledging receipt of the warning