Document background
A Written Warning Letter is a crucial employment document used in Hong Kong's employment framework to formally address workplace issues. It serves as an essential tool in progressive discipline, typically issued after verbal warnings have proven ineffective or for more serious infractions. The document must align with Hong Kong's Employment Ordinance and related legislation, including the Personal Data (Privacy) Ordinance. Written Warning Letters should clearly document specific incidents or performance issues, reference relevant company policies, outline expected improvements, and specify consequences of non-compliance. They form part of the employee's personnel record and may be referenced in future disciplinary actions or employment decisions. The document should be drafted with consideration for principles of natural justice and fairness, allowing employees the opportunity to respond and appeal where appropriate.
