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A Written Warning Letter is a crucial document in Irish employment practice that forms part of a formal disciplinary process. It is typically issued when verbal warnings have not resulted in the desired improvement, or when the severity of an incident warrants immediate written documentation. The document must align with Irish employment legislation, particularly regarding fair procedures and natural justice principles. It should clearly state the nature of the misconduct or performance issue, reference any previous warnings, specify required improvements, and outline potential consequences of continued non-compliance. The Written Warning Letter serves as both a corrective tool and a legal document, potentially forming part of progressive discipline that could ultimately lead to dismissal if improvements are not made.

1. Company Letterhead and Date: Official company letterhead including company name, address, and the date of the warning letter

2. Employee Information: Full name, employee ID, position, and department of the employee receiving the warning

3. Subject Line: Clear indication that this is a formal written warning

4. Specific Incident Details: Detailed description of the incident(s) or behavior that led to the warning, including dates, times, and specific examples

5. Impact Statement: Explanation of how the behavior affects the workplace, team, or company

6. Previous Discussions: Reference to any verbal warnings or previous discussions about the issue

7. Required Improvements: Clear outline of the specific improvements or changes in behavior that are required

8. Timeframe: Specific timeline for implementing the required changes and review period

9. Consequences: Clear statement of what will happen if the behavior doesn't improve

10. Support Offered: Description of any support, training, or resources being offered to help the employee improve

11. Signature Block: Space for signatures of the manager issuing the warning and the employee, with date