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Written Warning Discipline Notice Template for Qatar

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Key Requirements PROMPT example:

Written Warning Discipline Notice

"I need to generate a Written Warning Discipline Notice under Qatar law for an employee who has had three instances of unauthorized absence in January 2025, with specific reference to our company attendance policy and previous verbal warnings."

Document background
The Written Warning Discipline Notice is a crucial document in Qatar's employment framework, designed to formally address and document employee misconduct or performance issues while ensuring compliance with Qatar Labor Law (Law No. 14 of 2004). This document is typically issued when verbal warnings have proven ineffective or when the severity of the violation warrants immediate written documentation. It serves multiple purposes: documenting the specific nature of the violation, establishing clear expectations for improvement, protecting the employer's legal interests, and ensuring fair treatment of employees as required by Qatari law. The notice must be issued within the statutory timeframes specified in Article 59 of the Qatar Labor Law and should be maintained in the employee's personnel file as per Article 61.
Suggested Sections

1. Header Information: Company letterhead, date, reference number, and document title

2. Employee Details: Full name, employee ID, position, department, and length of service

3. Incident Description: Detailed description of the misconduct or violation, including date, time, and location

4. Policy Reference: Specific company policies or Qatar Labor Law provisions that were violated

5. Previous Warnings: Reference to any previous verbal or written warnings, if applicable

6. Required Improvement: Clear statement of expected behavior and required changes

7. Consequences: Statement of potential consequences if behavior continues, including possible termination

8. Timeline for Improvement: Specific timeframe for the employee to demonstrate improvement

9. Acknowledgment: Space for employee signature, date, and acknowledgment of receipt

Optional Sections

1. Performance Improvement Plan: Detailed action plan for improvement, used when specific measurable objectives need to be set

2. Training Requirements: Additional training or supervision requirements, included when skill development is needed

3. Appeal Process: Information about the employee's right to appeal, included when company policy allows for formal appeals

4. Witness Statement: Statement from witnesses to the incident, included when the violation was witnessed by others

5. Employee Response: Space for employee to provide written response to the warning, included when company policy allows for written responses

Suggested Schedules

1. Evidence Documentation: Copies of relevant evidence supporting the disciplinary action (e.g., attendance records, incident reports)

2. Company Policies: Copies of relevant company policies that were violated

3. Previous Warning Records: Copies of previous warning letters or disciplinary actions

4. Improvement Plan Template: Structured template for documenting specific improvement requirements and timeline

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions


















Clauses


















Relevant Industries

Banking and Financial Services

Construction and Real Estate

Oil and Gas

Healthcare

Retail and Hospitality

Manufacturing

Technology and Communications

Education

Professional Services

Transportation and Logistics

Government and Public Sector

Relevant Teams

Human Resources

Legal

Compliance

Employee Relations

Operations

Management

Administration

Corporate Services

Relevant Roles

Human Resources Manager

HR Business Partner

Department Director

Line Manager

Supervisor

Team Leader

Operations Manager

General Manager

HR Administrator

Legal Counsel

Compliance Officer

Employee Relations Specialist

HR Director

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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