The Occupancy Declaration Form is a mandatory document in the Philippines real estate and property management sector, required by local government units and building authorities. This form serves as an official record and declaration of a property's intended use, occupancy details, and compliance with safety regulations. It is typically required when new properties are completed, when there is a change in occupancy, or when the property's use is modified. The document is governed by the National Building Code of the Philippines and various local government regulations, making it essential for property owners, managers, and occupants to ensure proper completion and filing. The form includes crucial information about the property's classification, intended use, occupant details, and compliance with safety standards, serving as a key document for property administration and regulatory oversight.
Your data doesn't train Genie's AI
You keep IP ownership of your information
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
OR
Let Ƶ's market-leading legal AI identify missing terms, unusual language, compliance issues and more - in just seconds.
1. Property Information: Details of the property including complete address, lot number, property type, and building classification
2. Declarant Information: Complete information about the person making the declaration, including legal name, contact details, and relationship to the property
3. Occupancy Classification: Specific declaration of intended use of the property (residential, commercial, mixed-use, etc.) in accordance with the National Building Code
4. Occupant Details: Number of occupants, their names, and relationships (for residential) or nature of business (for commercial)
5. Safety Compliance Declaration: Declaration that the property meets all required safety standards and building codes
6. Utilities and Facilities: Statement of available utilities and functional facilities within the property
7. Verification and Oath: Legal verification of all provided information and sworn statement of truthfulness
1. Business Operations Details: Required for commercial occupancy, including business permits and operating hours
2. Environmental Compliance: Required for properties in environmentally sensitive areas or those requiring specific environmental clearances
3. Homeowners Association Acknowledgment: Required for properties within subdivisions or controlled communities
4. Tenant Authorization: Required when the declarant is not the property owner
5. Special Use Permits: Required for properties with specific use cases like manufacturing or entertainment venues
1. Floor Plan: Detailed layout of the property showing all rooms, exits, and emergency features
2. Fire Safety Inspection Certificate: Copy of current fire safety inspection certificate from local authorities
3. Building Permit: Copy of valid building permit and related technical documents
4. Photo Documentation: Recent photographs of the property's interior and exterior
5. Occupant List: Detailed list of all occupants with their respective identification documents (for residential) or employee roster (for commercial)
Relevant legal definitions
Clauses
Relevant Industries
Real Estate
Property Development
Residential Housing
Commercial Property
Industrial Property
Hospitality
Retail
Healthcare
Education
Manufacturing
Relevant Teams
Legal
Facilities Management
Property Administration
Compliance
Operations
Real Estate
Asset Management
Safety and Security
Administrative Services
Relevant Roles
Property Manager
Facility Manager
Real Estate Administrator
Building Inspector
Compliance Officer
Safety Officer
Real Estate Agent
Property Developer
Building Administrator
Legal Counsel
Administrative Officer
Operations Manager
Asset Manager
Leasing Manager
Find the exact document you need
Income Certificate Self Declaration Form
A Philippine legal document for self-declaring personal income, used for official purposes requiring income verification under Philippine law.
Download
Legal Declaration
A notarized sworn statement under Philippine law that formally declares facts or circumstances for legal or official purposes.
Download
Declaration For Entry Of Unaccompanied Articles
A Philippine customs declaration document required for importing unaccompanied personal effects into the Philippines, subject to Bureau of Customs regulations.
Download
Self Employed Declaration Letter
A formal declaration document under Philippine law that verifies an individual's self-employed status, typically used for official and financial purposes.
Download
Self Declaration Form For Caste Certificate
A notarized self-declaration form used in the Philippines for officially declaring and documenting one's cultural or ethnic identity for administrative purposes.
Download
Declaration Letter For Student
A formal student declaration document used in the Philippine education system for official statements or commitments, subject to local education and privacy laws.
Download
Declaration Letter For Employee
A formal written declaration by an employee under Philippine jurisdiction, used to officially attest to specific employment-related matters or circumstances.
Download
Declaration Letter For Passport
A formal sworn statement used in Philippine passport applications or renewals, governed by RA 8239, to declare specific facts or circumstances required by passport authorities.
Download
Health Declaration Form
A Philippine-compliant form for declaring health status, travel history, and disease exposure, meeting local data privacy and public health requirements.
Download
Airport Declaration Form
A mandatory declaration form required by Philippine authorities for all international air travelers, combining immigration, customs, and health declarations.
Download
Statutory Declaration Letter
A formal sworn statement made under Philippine law, notarized and legally binding, used to declare facts under penalty of perjury.
Download
Signed Declaration Of Applicant And The Parent Legal Guardian
A Philippine law-compliant declaration document combining statements from a minor applicant and their parent/legal guardian, typically used for official authorizations and consents.
Download
Self Declaration Form For Vehicle Ownership Transfer
A notarized declaration form used in the Philippines for legally transferring vehicle ownership between parties, complying with LTO requirements.
Download
Salary Declaration Letter
An official employer-issued document under Philippine law that certifies an employee's salary and compensation details for various legal and financial purposes.
Download
Declaration Of Undertaking
A formal written commitment document under Philippine law where a party declares specific promises or obligations, typically notarized for legal validity.
Download
Custodian Of Records Affidavit
A Philippine legal document where a records custodian formally attests to the authenticity and proper maintenance of specific business or organizational records.
Download
Sworn Declaration
A legally binding document used in the Philippines where statements are made under oath before a notary public, commonly used for official and business purposes.
Download
Statutory Declaration Form
A legally binding sworn statement made under Philippine law, authenticated by a notary public, declaring certain facts to be true.
Download
Medical Declaration Form For Employees
A Philippines-compliant medical declaration form for documenting employee health status and medical history, aligned with local labor and privacy laws.
Download
Long Term Supplier Declaration
A formal declaration document under Philippine law that certifies the origin and compliance status of goods in long-term supply arrangements.
Download
Declaration Of Origin
A Philippine customs document certifying the origin of goods for international trade compliance and preferential tariff treatment.
Download
Self Declaration Of Surviving Spouse Form
A legal document used in the Philippines where a surviving spouse formally declares their status following their partner's death, used for benefit claims and property settlements.
Download
Salary Declaration Form
A Philippine-compliant document that formally declares an employee's complete compensation structure, including salary, benefits, and statutory deductions.
Download
Format Of Affidavit For Declaration
A legally-binding sworn statement document used in the Philippines for declaring facts under oath, complying with Philippine notarial laws and regulations.
Download
Employee Declaration Form
A Philippine-compliant form capturing essential employee information, declarations, and acknowledgments required for employment documentation and legal compliance.
Download
Affidavit Of Custodian Of Records Form
A sworn statement under Philippine law certifying the authenticity and proper maintenance of business records by their designated custodian.
Download
Supplier Declaration Form
A legally binding supplier documentation form used in the Philippines to declare compliance with local laws, regulations, and business requirements.
Download
New Declaration Form
A notarized legal document under Philippine law where parties formally declare specific facts or commitments under oath.
Download
Medical Declaration Form
A Philippine-compliant document for declaring personal health status and medical history, meeting local privacy and healthcare regulations.
Download
Income Self Declaration Form
A Philippine-compliant legal document for formal self-declaration of income from various sources, meeting BIR requirements and local tax regulations.
Download
Declaration Of Trust Form
A Philippine legal document establishing a trust relationship where a trustee manages assets for beneficiaries, compliant with local trust laws and regulations.
Download
Declaration Of Goods Form
A mandatory customs document required by the Philippines Bureau of Customs for declaring goods' details, value, and duty assessment in import/export transactions.
Download
Declaration Of Assets And Liabilities Form
A mandatory financial disclosure document for Philippine public officials and employees, declaring their assets, liabilities, and net worth as required by RA 6713.
Download
Declaration Letter To Whom It May Concern
A formal declaration document under Philippine law used to officially state facts or circumstances to unspecified recipients.
Download
Declaration Letter For Subsidiary Company
A formal declaration document under Philippine law that confirms and details the relationship between a parent company and its subsidiary, including ownership and control structures.
Download
Customs Declaration Form
A mandatory document required by Philippine customs authorities for declaring imported or exported goods, serving as the basis for customs clearance and duty assessment.
Download
Custodian Declaration Form
A Philippine regulatory document declaring a custodian's compliance with local banking and securities laws, including commitments on asset segregation and risk management.
Download
Arrival Declaration Form
A mandatory declaration form required for all travelers entering the Philippines, collecting essential immigration, customs, and health information as per Philippine law.
Download
Declaration Of Guarantor Passport
A legal document used in the Philippines where a qualified individual formally vouches for a passport applicant's identity and citizenship under Philippine law.
Download
Declaration Of Non Ownership
A Philippine legal document certifying that an individual or entity does not own or have ownership rights to specified property or assets.
Download
ұԾ’s Security Promise
Genie is the safest place to draft. Here’s how we prioritise your privacy and security.
Your documents are private:
We do not train on your data; ұԾ’s AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
We are ISO27001 certified, so your data is secure
Organizational security:
You retain IP ownership of your documents and their information
You have full control over your data and who gets to see it
.png)