The Employee Self Declaration Form is a fundamental document used in Philippine employment relationships to collect and verify essential information about employees. It serves as a legal record of an employee's declarations regarding their personal details, qualifications, health status, and other relevant information required for employment. This document is designed to comply with various Philippine regulations, including the Labor Code, Data Privacy Act of 2012, and other relevant employment laws. Organizations use this form during the onboarding process, annual information updates, or when significant changes in employee circumstances occur. The form helps ensure transparency, maintains accurate employee records, and provides a basis for employment-related decisions while protecting both employer and employee rights under Philippine law.
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1. Personal Information: Basic details including full name, date of birth, address, contact information, and government-issued ID numbers (SSS, TIN, PhilHealth, Pag-IBIG)
2. Employment Details: Current position, department, employee ID, date of hiring, and employment status
3. Educational Background: Academic qualifications, professional certifications, and relevant training
4. Health Declaration: General health status and any conditions that may affect work performance
5. Legal Declaration: Declaration regarding any criminal records, pending cases, or legal proceedings
6. Conflict of Interest Declaration: Disclosure of any business interests, relationships with other employees, or potential conflicts
7. Data Privacy Consent: Consent for collection and processing of personal information as per Data Privacy Act
8. Certification of Truthfulness: Declaration that all information provided is true and correct, with acknowledgment of consequences for false declarations
1. Dependent Information: Details of dependents for benefits purposes, used when organization provides family benefits
2. Skills and Competencies: Detailed listing of professional skills and competencies, relevant for organizations with skill-based assignments
3. Emergency Contact Information: Contact details for emergencies, recommended for organizations with physical operations
4. Previous Employment History: Details of past employment, relevant for senior positions or security-sensitive roles
5. Social Media Declaration: Declaration of social media accounts and online presence, relevant for public-facing roles or organizations with strict social media policies
6. Flexible Work Arrangement Preferences: Declaration of preferred work arrangements, relevant for organizations offering flexible work options
1. Schedule A - Supporting Document Checklist: List of required supporting documents to be submitted with the declaration form
2. Schedule B - Code of Conduct Acknowledgment: Company code of conduct that employee must acknowledge and agree to follow
3. Schedule C - Benefits Declaration Form: Detailed form for selecting and declaring benefits preferences
4. Appendix 1 - Privacy Policy: Detailed privacy policy explaining how personal information will be handled
5. Appendix 2 - Declaration Guidelines: Guidelines and instructions for completing the declaration form
Relevant legal definitions
Clauses
Relevant Industries
Banking and Financial Services
Information Technology
Manufacturing
Retail
Healthcare
Education
Business Process Outsourcing
Construction
Hospitality
Transportation and Logistics
Government and Public Sector
Telecommunications
Energy and Utilities
Professional Services
Non-Profit Organizations
Relevant Teams
Human Resources
Legal
Compliance
Data Protection
Personnel Administration
Employee Relations
Training and Development
Recruitment
Benefits Administration
Risk Management
Relevant Roles
Human Resources Manager
HR Administrator
Compliance Manager
Legal Counsel
Data Privacy Officer
HR Business Partner
Recruitment Specialist
Employee Relations Manager
HR Operations Manager
Personnel Administrator
HR Director
Training and Development Manager
Benefits Administrator
HR Coordinator
Talent Acquisition Specialist
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