The Conflict of Interest Declaration Form is a crucial compliance document used in the Philippines to promote transparency and ethical conduct in both public and private organizations. It is designed to meet the requirements of Republic Act No. 6713 (Code of Conduct and Ethical Standards for Public Officials and Employees) and other relevant Philippine legislation. The form should be completed upon initial employment, annually thereafter, or when significant changes occur in an individual's circumstances that could create conflicts. It requires detailed disclosure of financial interests, professional affiliations, family relationships, and other potential sources of conflicts. This document helps organizations maintain ethical standards, protect stakeholder interests, and demonstrate compliance with Philippine regulatory requirements.
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1. Personal Information: Basic details of the declarant including name, position, department/unit, and employee ID
2. Purpose of Declaration: Brief explanation of why the declaration is being made (annual declaration, new appointment, or specific situation)
3. Financial Interests: Declaration of financial interests in other organizations, including shareholdings, investments, and business ownership
4. Professional Relationships: Disclosure of other employment, directorships, consultancy roles, or professional affiliations
5. Family and Personal Relationships: Declaration of any family members or close personal relationships within the organization or with business partners
6. Declaration Statement: Formal statement confirming the truthfulness and completeness of the declaration
7. Signature Block: Space for signature, date, and witness details if required
1. Gifts and Hospitality: Section for declaring received or given gifts, hospitality, or other benefits - relevant for organizations with specific gift policies
2. Outside Activities: Details of volunteer work, political activities, or community positions - particularly important for public sector employees
3. Procurement Involvement: Specific section for those involved in procurement decisions to declare any interests with suppliers or contractors
4. Confidential Information Access: Declaration regarding access to and use of confidential information - relevant for senior positions or specific roles
5. Research Interests: For academic or research institutions, declaration of research funding, collaborations, and intellectual property interests
1. Schedule A: Guidance Notes: Detailed instructions and examples for completing each section of the form
2. Schedule B: Examples of Conflicts: List of common conflict of interest scenarios and examples to help identify potential conflicts
3. Schedule C: Relevant Policies: Reference to organization's policies on conflicts of interest, ethics, and code of conduct
4. Appendix 1: Definitions: Detailed definitions of key terms used in the form (e.g., 'conflict of interest', 'related party', 'material interest')
5. Appendix 2: Contact Information: List of relevant contacts for seeking guidance or submitting the completed form
Relevant legal definitions
Clauses
Relevant Industries
Government and Public Sector
Financial Services
Healthcare
Education
Non-Profit Organizations
Manufacturing
Technology
Professional Services
Construction
Energy
Telecommunications
Retail
Mining and Natural Resources
Transportation and Logistics
Real Estate
Relevant Teams
Human Resources
Legal
Compliance
Finance
Procurement
Sales
Research and Development
Operations
Administration
Board of Directors
Executive Management
Internal Audit
Investment
Corporate Governance
Ethics Committee
Relevant Roles
Chief Executive Officer
Board Member
Director
Department Head
Manager
Supervisor
Procurement Officer
Financial Officer
Human Resources Officer
Project Manager
Research Scientist
Technical Specialist
Sales Representative
Consultant
Administrative Officer
Legal Counsel
Investment Officer
Compliance Officer
Auditor
Public Official
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