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A Confirmation Letter of Acceptance is a essential business document used to formally acknowledge and accept offers, proposals, or appointments in the Philippine business environment. This document type is particularly important as it provides clear evidence of acceptance under Philippine contract law and helps prevent future disputes about the terms of acceptance. The letter should be used whenever formal acceptance of an offer or proposal is required, typically following receipt of a formal offer, job offer, business proposal, or contract terms. The document must comply with Philippine legal requirements, including the Civil Code and, where applicable, the Electronic Commerce Act. A well-drafted Confirmation Letter of Acceptance includes clear reference to the original offer, unambiguous acceptance language, and any specific terms or conditions being accepted. It may require notarization or witnessing depending on the nature and value of the underlying transaction.

1. Letter Header: Complete business letterhead including date, reference number, and proper addressing to the offering party

2. Subject Line: Clear indication of what is being accepted (e.g., 'Re: Acceptance of [Specific Offer/Position/Proposal]')

3. Opening Acknowledgment: Reference to the original offer/proposal and its date

4. Confirmation Statement: Clear and unequivocal statement of acceptance

5. Key Terms Confirmation: Brief restatement of the essential terms being accepted

6. Effective Date: Clear statement of when the acceptance takes effect

7. Closing Statement: Professional closing with any next steps or required actions

8. Signature Block: Full signature block with name, title, and organization if applicable