The Appointment Letter Confirmation is a critical document in Philippine employment practices, used to formally establish the employer-employee relationship and document the terms of employment. This document is typically issued after successful completion of the recruitment process and before the employee's start date. It serves as a binding confirmation of the employment offer and its acceptance, incorporating essential elements required by Philippine labor laws. The document should include all mandatory employment terms as prescribed by the Labor Code of the Philippines and related regulations, while also addressing company-specific policies and benefits. Beyond its legal requirements, the Appointment Letter Confirmation acts as a reference point for both employer and employee throughout the employment relationship, clearly documenting agreed-upon terms and conditions.
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1. Company Letterhead and Date: Official company letterhead with complete contact details and date of issuance
2. Employee Address Block: Complete name and address of the appointee
3. Salutation and Opening: Formal greeting and congratulatory opening statement confirming the appointment
4. Position and Department: Clear statement of the role being offered and department assignment
5. Employment Start Date: Confirmed commencement date of employment
6. Compensation Package: Basic salary, allowances, and other monetary benefits
7. Working Hours and Location: Standard working hours, days, and primary work location
8. Probationary Period: Duration of probationary period and conditions for regularization
9. Statutory Benefits: Confirmation of mandatory benefits (SSS, PhilHealth, Pag-IBIG)
10. Acceptance and Signature Block: Space for both employer and employee signatures and date of acceptance
1. Reporting Structure: Include when there's a need to clarify direct supervisors and reporting relationships
2. Relocation Details: Add when position requires relocation or provides relocation assistance
3. Non-Compete Clause: Include for senior positions or roles with access to sensitive information
4. Confidentiality Statement: Add for positions handling sensitive data or proprietary information
5. Remote Work Provisions: Include if position allows for remote work arrangements
6. Performance Bonus Structure: Add when position includes performance-based incentives
7. Training Requirements: Include when specific training or certification is required for the role
1. Job Description: Detailed outline of roles, responsibilities, and key performance indicators
2. Benefits Schedule: Comprehensive list of company benefits and eligibility criteria
3. Company Policies: Summary of key company policies and procedures
4. Required Documents Checklist: List of documents needed for employment processing
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Transportation and Logistics
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Quality Assurance Engineer
Account Executive
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Executive Assistant
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