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The Termination Confirmation Letter is a crucial document in Philippine employment law that formally documents the end of an employment relationship. It should be issued after following proper termination procedures as required by the Philippine Labor Code and relevant DOLE regulations. This document is typically used following verbal discussions or prior notices about termination, and serves to confirm the final terms of separation, including the effective date, reason for termination, final pay computation, and post-employment obligations. The letter must be carefully drafted to ensure compliance with local labor laws, particularly regarding just or authorized causes for termination, proper notice requirements, and statutory entitlements. It forms part of the employee's permanent record and may be crucial in demonstrating compliance with legal requirements in case of future disputes.

1. Letter Header and Date: Company letterhead, current date, and reference number if applicable

2. Recipient Details: Employee's full name, position, and address

3. Subject Line: Clear indication that this is a termination confirmation letter

4. Termination Statement: Clear statement confirming the termination of employment and reference to prior discussions/notices

5. Effective Date: Explicit mention of the last day of employment

6. Reason for Termination: Brief statement of the grounds for termination in accordance with Philippine Labor Code

7. Final Settlement Details: Overview of final pay computation, including salary, benefits, and statutory entitlements

8. Company Property Return: List of company properties to be returned and deadline

9. Signature Block: Authorized signatory details and space for acknowledgment