The Offer Letter And Confirmation Letter are crucial employment documents used in the Philippine business context to establish and formalize employment relationships. The Offer Letter serves as the initial formal communication of employment terms, including position, compensation, benefits, and working conditions, while complying with Philippine Labor Code requirements. The Confirmation Letter is subsequently issued after successful completion of the probationary period (typically 6 months in the Philippines) to confirm permanent employment status. These documents must align with local labor laws, including Department Order No. 147-15 regarding probationary employment, Republic Act No. 10173 for data privacy, and other relevant employment regulations. They form part of the employee's permanent record and serve as reference documents for both employer and employee throughout the employment relationship.
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1. Company letterhead and date: Official company letterhead with complete contact details and date of issuance
2. Recipient details: Complete name and address of the prospective employee
3. Position and job title: Specific designation and role being offered
4. Employment terms: Basic employment conditions including start date, work location, and reporting relationship
5. Compensation package: Detailed breakdown of salary, benefits, and other financial terms
6. Work schedule: Expected working hours, days, and flexibility arrangements if any
7. Probationary period: Duration and terms of the probationary period (typically 6 months in Philippines)
8. Acceptance and signature: Space for formal acceptance and signatures of both parties
1. Relocation assistance: Include when position requires employee relocation
2. Confidentiality clause: Include for positions dealing with sensitive information or intellectual property
3. Non-compete clause: Include for senior positions or roles with access to competitive information
4. Performance bonus structure: Include when position is eligible for performance-based incentives
5. Training commitments: Include when specific training or certification requirements exist
6. Remote work provisions: Include when role allows for remote working arrangements
7. Car allowance/company vehicle: Include for executive positions or roles requiring extensive travel
1. Benefits summary: Detailed list of all company benefits and eligibility criteria
2. Job description: Comprehensive outline of role responsibilities and expectations
3. Company policies reference: Key company policies and procedures applicable to the position
4. Required documents checklist: List of documents needed for employment processing
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Human Resources
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