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A Resignation Letter is your formal written notice to your employer that you're ending your employment. It creates a clear record of your intention to leave and typically includes your planned last day of work, helping both parties meet their obligations under NZ employment law.

Beyond legal requirements, a well-written resignation letter helps maintain professional relationships and ensures a smooth transition. It should be delivered with reasonable notice (usually at least two weeks, unless your employment agreement states otherwise), and can protect your interests if questions arise later about how and when you ended your employment.

Submit a Resignation Letter when you've made the firm decision to leave your job. This formal document becomes essential before discussing your departure with colleagues or making any public announcements about your career move. It's particularly important when moving to a competitor or if your employment agreement has specific notice requirements.

Time your Resignation Letter carefully - deliver it during a private meeting with your manager and have it ready before starting any handover discussions. You need it to protect your professional interests, especially in roles involving sensitive information, client relationships, or when you're part of key projects that need a proper transition plan.

• 2 Week Notice Letter: Standard format meeting minimum notice requirements, ideal for most professional roles.
• 1 Month Notice Letter: Extended notice period for senior positions or complex handovers.
• Heartfelt Letter Of Resignation: Personal tone expressing gratitude, suitable for long-term employment.
• Farewell Letter To Colleagues: Group announcement sharing departure plans with team members.
• Farewell Letter To Coworker: Individual goodbye message maintaining professional connections.

• Employees: Draft and submit the Resignation Letter to formally notify their intention to leave, protecting their professional interests and meeting legal obligations.
• Direct Managers: Receive and process resignation letters, coordinate handover plans, and manage transition periods.
• HR Departments: Handle the administrative aspects, ensure compliance with notice periods, and maintain employment records.
• Company Directors: Submit more detailed resignation letters addressing governance responsibilities and statutory obligations.
• Legal Advisors: Review complex resignations, especially for senior roles or when employment agreements have specific termination clauses.

• Employment Agreement: Check your contract for required notice periods and any specific resignation procedures.
• Last Working Day: Calculate and confirm your intended final day, ensuring it meets minimum notice requirements.
• Project Status: List ongoing work and responsibilities needing handover.
• Key Dates: Note important deadlines, meetings, or commitments during your notice period.
• Company Assets: Document any equipment, access cards, or files you'll need to return.
• Professional Tone: Our platform helps maintain the right balance of formality while expressing gratitude appropriately.
• Delivery Method: Plan how you'll present the letter to your manager in person.

• Current Date: Clearly state when you're submitting the resignation to establish the notice period timeline.
• Personal Details: Include your full name and current position within the organisation.
• Clear Intent: Explicitly state your intention to resign from your position.
• Final Working Day: Specify your last day of employment, ensuring it aligns with notice requirements.
• Handover Statement: Brief mention of willingness to assist with transition of duties.
• Signature Block: Your physical or digital signature with printed name below.
• Recipient Details: Manager's name and title for proper addressing.

A Resignation Letter differs significantly from an Employment Reference Letter. While both relate to employment transitions, they serve distinct purposes and are used at different stages of the employment journey.

• Timing and Initiation: Resignation Letters are created by employees to end employment, while reference letters are written by employers to support future job applications.
• Legal Function: A Resignation Letter triggers notice periods and contractual obligations, whereas reference letters have no binding legal effect.
• Content Focus: Resignation Letters outline departure intentions and transition plans, while reference letters detail performance history and professional qualities.
• Audience: Resignation Letters are internal documents for current employers, but reference letters are meant for potential future employers.