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The Farewell Letter to Clients is a critical business communication tool used when a professional or service provider is departing from their current role or organization. This document type is particularly important in the New Zealand business environment, where maintaining professional relationships and ensuring clear communication are key priorities. The letter serves multiple purposes: it formally notifies clients of the impending change, provides essential transition details, maintains professional standards, and helps preserve client relationships. It must comply with New Zealand privacy laws and professional regulations while effectively communicating all necessary information about service continuation and new arrangements. The document is typically used during professional transitions, retirement, role changes, or when a business relationship is being transferred to another provider.

1. Opening and Personal Announcement: Clear statement of departure and personal message to clients

2. Expression of Gratitude: Thanking clients for their loyalty and trust over the period of service

3. Transition Details: Clear explanation of what will happen next and how clients will be served going forward

4. Important Dates: Key dates including last day of service and when transitions will take effect

5. Contact Information: New contact details or information about successor/replacement service provider