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Temporary Appointment Letter Template for Malaysia

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Key Requirements PROMPT example:

Temporary Appointment Letter

"I need a Temporary Appointment Letter for a software developer position in our Kuala Lumpur office, with a 6-month contract starting January 15, 2025, including remote work provisions and specific clauses about intellectual property rights for software development."

Document background
The Temporary Appointment Letter is a crucial document used in Malaysian employment contexts when organizations need to hire staff for a fixed duration or specific project. It ensures compliance with Malaysian employment legislation, particularly the Employment Act 1955, while clearly defining the temporary nature of the employment relationship. This document is essential for situations such as project-based work, seasonal employment, temporary replacements, or when organizations need additional workforce for a specific period. The letter includes comprehensive details about employment terms, duration, compensation, benefits, and working conditions, providing both employer and employee with clear understanding and legal protection.
Suggested Sections

1. Letter Header: Company letterhead, date, reference number, and addressee details

2. Subject Line: Clear indication that this is a temporary appointment letter

3. Opening Paragraph: Formal offer of temporary employment and expression of welcome

4. Position and Department: Job title, department, and reporting relationship

5. Employment Duration: Specific start and end dates of the temporary appointment

6. Remuneration: Basic salary, allowances, and payment schedule

7. Working Hours: Standard working hours, days, and overtime provisions

8. Leave Entitlement: Annual leave, sick leave, and other applicable leave policies

9. Probation Period: If applicable, duration and terms of probation

10. Notice Period: Required notice period for early termination by either party

11. Confidentiality: Basic confidentiality obligations

12. Acceptance of Offer: Instructions for accepting the offer and deadline for acceptance

Optional Sections

1. Benefits Package: Details of additional benefits if offered (medical, insurance, etc.) - include when benefits exceed statutory minimums

2. Performance Bonus: Include when temporary position is eligible for performance-based incentives

3. Special Requirements: Any specific qualifications, certifications, or security clearances needed - include for regulated positions

4. Travel Requirements: Include when position requires travel or work at different locations

5. Equipment Provision: Include when company provides specific tools or equipment

6. Remote Work Provisions: Include when position allows for remote working arrangements

7. Non-Competition: Include for senior positions or roles with access to sensitive information

8. Immigration Status: Include for foreign workers requiring work permits

Suggested Schedules

1. Job Description: Detailed description of roles, responsibilities, and key performance indicators

2. Benefits Schedule: Detailed breakdown of all benefits and allowances

3. Company Policies: Key company policies that form part of the employment terms

4. Statutory Declaration: Required declarations under Malaysian employment law

5. Code of Conduct: Company's code of conduct and ethical guidelines

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions

















Clauses




















Relevant Industries

Manufacturing

Technology

Healthcare

Education

Construction

Retail

Financial Services

Hospitality

Professional Services

Telecommunications

Energy

Agriculture

Media and Entertainment

Logistics

Real Estate

Relevant Teams

Human Resources

Legal

Finance

Operations

Information Technology

Marketing

Sales

Customer Service

Research and Development

Administration

Quality Assurance

Project Management Office

Corporate Communications

Procurement

Production

Relevant Roles

Project Manager

Software Developer

Administrative Assistant

Research Assistant

Sales Representative

Customer Service Representative

Marketing Coordinator

Financial Analyst

HR Coordinator

Data Entry Specialist

Technical Support Engineer

Content Writer

Graphic Designer

Operations Supervisor

Quality Control Inspector

Event Coordinator

Legal Assistant

Academic Tutor

Healthcare Assistant

Site Engineer

Industries










Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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