Probation Offer Letter

Probation Offer Letter Template for Malaysia

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Key Requirements PROMPT example:

"I need a Probation Offer Letter for a senior software developer position in our Kuala Lumpur office, with a 6-month probation period starting March 1, 2025, including specific KPIs for confirmation and remote work provisions."

Document background

The Probation Offer Letter is a fundamental employment document used in Malaysia when initiating new employment relationships. It serves as the primary document for establishing the initial employment terms during a probationary period, typically ranging from 3 to 6 months. This document must comply with Malaysian employment legislation, including the Employment Act 1955, Industrial Relations Act 1967, and other relevant employment laws. It is used when hiring new employees across all levels of an organization, setting out clear expectations, terms, and conditions for the probationary period, including paths to permanent employment. The letter includes essential details such as compensation, working hours, job responsibilities, and performance criteria for confirmation, while ensuring all statutory requirements under Malaysian law are met.

Suggested Sections

1. Letter Header: Company letterhead, date, and recipient's details

2. Salutation: Formal greeting to the candidate

3. Offer Statement: Clear statement of the employment offer and position

4. Position and Duties: Job title, department, and primary responsibilities

5. Probation Period: Duration of probation and conditions for confirmation

6. Reporting Relationship: Direct supervisor or reporting manager

7. Working Hours: Standard working hours, days, and location

8. Compensation: Basic salary, allowances, and payment schedule

9. Statutory Benefits: EPF, SOCSO, and EIS contributions

10. Leave Entitlement: Annual, medical, and other leave policies during probation

11. Notice Period: Required notice period for termination during probation

12. Confidentiality: Basic confidentiality obligations

13. Acceptance Section: Space for candidate's acknowledgment and acceptance

14. Signature Block: Company authorized signatory details

Optional Sections

1. Performance Objectives: Specific KPIs or targets for confirmation, used when role has clear measurable objectives

2. Additional Benefits: Any non-mandatory benefits offered during probation, included if company provides additional perks

3. Training Requirements: Mandatory training programs during probation, included if specific training is required

4. Probation Extension Clause: Terms for extending probation if needed, used when company wants flexibility in probation duration

5. Remote Work Policy: Guidelines for remote working if applicable, included for hybrid or remote positions

6. Professional Memberships: Required professional registrations or memberships, included for regulated professions

Suggested Schedules

1. Job Description: Detailed breakdown of roles and responsibilities

2. Benefits Schedule: Detailed list of company benefits and eligibility during probation

3. Company Policies: Key company policies that apply during probation period

4. Performance Evaluation Form: Standard form used for probation assessment

Authors

Alex Denne

Head of Growth (Open Source Law) @ ��Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Technology

Manufacturing

Financial Services

Retail

Healthcare

Education

Professional Services

Construction

Hospitality

Telecommunications

Energy

Media and Entertainment

Logistics

Real Estate

Consumer Goods

Relevant Teams

Human Resources

Legal

Finance

Operations

Sales

Marketing

Information Technology

Customer Service

Research and Development

Administration

Production

Quality Assurance

Procurement

Business Development

Corporate Communications

Relevant Roles

Chief Executive Officer

Managing Director

General Manager

Department Head

Senior Manager

Manager

Executive

Officer

Administrator

Specialist

Analyst

Coordinator

Assistant

Technical Lead

Engineer

Developer

Sales Representative

Customer Service Representative

Accountant

HR Executive

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