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Internship Joining Letter Template for Malaysia

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Key Requirements PROMPT example:

Internship Joining Letter

"I need an Internship Joining Letter for our tech startup in Kuala Lumpur, offering a 6-month paid internship starting January 2025 to a final-year computer science student, with remote work options and specific provisions for handling intellectual property rights."

Document background
The Internship Joining Letter is a crucial document in the Malaysian employment landscape, used when companies offer temporary positions to students or graduates for training purposes. It serves as the primary document establishing the relationship between the company and the intern, typically issued after initial selection but before the commencement of the internship. The letter must comply with Malaysian employment laws, including the Employment Act 1955 and relevant regulations regarding industrial training. It should detail the internship terms, including duration, working hours, allowance (if any), and basic conditions while considering any specific requirements from academic institutions if it's an academic internship. This document is particularly important as it helps protect both the company's and intern's interests by clearly stating expectations and terms of engagement.
Suggested Sections

1. Letter Header: Company letterhead, date, reference number, and addressee details

2. Offer Statement: Clear statement offering the internship position

3. Position Details: Internship role title and department

4. Reporting Relationship: Immediate supervisor or reporting manager details

5. Duration: Start date, end date, and total duration of internship

6. Working Hours: Standard working hours, days per week

7. Allowance: Stipend or allowance details, if any, and payment schedule

8. Leave Entitlement: Any applicable leave policies during internship

9. Confidentiality: Brief statement on maintaining confidentiality

10. Termination: Notice period and conditions for early termination

11. Acceptance: Space for intern's acknowledgment and acceptance

Optional Sections

1. Benefits: Additional benefits like meal allowances, transport reimbursement - include if offered

2. Training Program: Outline of structured training program if available

3. Project Assignment: Specific project details if already determined

4. Academic Requirements: University-specific requirements if this is an academic internship

5. Remote Work Policy: Include if remote or hybrid working arrangements are applicable

6. Insurance Coverage: Details of any insurance coverage provided by company

7. International Student Provisions: Special provisions for international interns regarding visa requirements

Suggested Schedules

1. Job Description: Detailed outline of intern's roles and responsibilities

2. Company Policies: Summary of relevant company policies and code of conduct

3. Training Schedule: If applicable, schedule of structured training programs

4. Required Documents: List of documents needed from intern (certificates, ID, etc.)

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions















Clauses


















Relevant Industries

Technology

Manufacturing

Financial Services

Healthcare

Education

Retail

Telecommunications

Professional Services

Media and Entertainment

Energy

Construction

Hospitality

Agriculture

Automotive

Pharmaceutical

Relevant Teams

Human Resources

Legal

Learning & Development

Talent Acquisition

Compliance

Administration

Operations

Relevant Roles

Human Resources Manager

HR Director

Talent Acquisition Specialist

Learning & Development Manager

Department Head

Program Coordinator

Internship Supervisor

Training Manager

HR Business Partner

Recruitment Manager

Legal Counsel

Company Secretary

Operations Manager

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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