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Employment Separation Form

Employment Separation Form Template for Malaysia

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Key Requirements PROMPT example:

Employment Separation Form

"I need an Employment Separation Form for a senior software engineer who is voluntarily resigning from our technology company effective March 15, 2025, with a 2-month notice period and subject to standard non-compete provisions in Kuala Lumpur."

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Document background
The Employment Separation Form is a crucial document used in Malaysian employment relationships to formalize the termination of employment, whether through resignation, termination, retirement, or mutual agreement. This document is essential for compliance with Malaysian employment law, particularly the Employment Act 1955, Industrial Relations Act 1967, and related regulations. It serves multiple purposes: documenting the official end date of employment, detailing final payment calculations, addressing the return of company property, maintaining records for statutory bodies (EPF, SOCSO, EIS), and protecting both employer and employee interests. The form should be completed and signed before the employee's final day, ensuring all legal requirements are met and providing clear documentation for future reference.
Suggested Sections

1. Employee Information: Full details of the employee including name, employee ID, position, department, and duration of employment

2. Employer Information: Company details including registered name, business address, and registration number

3. Separation Details: Date of separation, type of separation (resignation, termination, retirement, etc.), and notice period details

4. Final Payment Information: Breakdown of final salary, outstanding leave, prorated bonuses, and other entitlements

5. Company Property: List of company property to be returned and confirmation of return

6. Statutory Declarations: Statements regarding EPF, SOCSO, EIS, and tax-related matters

7. Confidentiality Reminder: Reminder of ongoing obligations regarding confidential information

8. Acknowledgment: Signatures of both parties confirming agreement to the separation terms

Optional Sections

1. Exit Interview Summary: To be included when an exit interview has been conducted and needs to be documented

2. Non-Compete Clause: To be included when the employee was bound by non-compete agreements that continue post-employment

3. Mutual Release: To be included when both parties agree to release each other from future claims

4. Benefits Continuation: To be included when there are post-employment benefits or insurance continuations

5. Retrenchment Benefits: To be included in cases of retrenchment, detailing special benefits as per Malaysian law

6. Retirement Benefits: To be included for retirement cases, detailing specific retirement-related benefits

Suggested Schedules

1. Schedule A - Final Payment Calculation: Detailed calculation of all final payments including salary, benefits, and deductions

2. Schedule B - Company Property Checklist: Itemized list of company property to be returned with condition assessment

3. Appendix 1 - Clearance Checklist: Departmental clearance checklist including IT, Finance, HR, and immediate supervisor

4. Appendix 2 - Benefits Summary: Summary of any continuing benefits or insurance coverage post-separation

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions
























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Relevant Industries

Manufacturing

Technology

Financial Services

Retail

Healthcare

Education

Construction

Professional Services

Hospitality

Telecommunications

Energy

Agriculture

Mining

Transportation

Real Estate

Relevant Teams

Human Resources

Legal

Compliance

Finance

Payroll

Employee Relations

Operations

Administration

Relevant Roles

Human Resources Manager

HR Director

HR Executive

Legal Counsel

Compliance Officer

HR Business Partner

Personnel Manager

Employee Relations Manager

HR Administrator

Payroll Manager

Department Manager

Line Manager

General Manager

Chief Human Resources Officer

HR Operations Manager

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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