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Employee Leaving Certificate Template for Malaysia

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Key Requirements PROMPT example:

Employee Leaving Certificate

"I need an Employee Leaving Certificate for a senior software developer who is resigning effective March 15, 2025, including mention of their successful completion of three major projects and exemplary performance record."

Document background
The Employee Leaving Certificate is a mandatory document in Malaysia's employment framework, typically issued upon the conclusion of an employment relationship. This certificate serves multiple purposes: it provides formal documentation of employment history, assists in future job applications, and helps maintain compliance with Malaysian employment regulations. The document is required under various circumstances including resignation, retirement, termination, or completion of contract terms. The Employee Leaving Certificate must include specific information as outlined in Malaysian employment legislation, such as service duration, position details, and reason for separation. It plays a crucial role in employment verification and is often requested by future employers or government authorities.
Suggested Sections

1. Company Letterhead and Date: Official company letterhead with complete contact details and date of issuance

2. Certificate Title: Clear identification as 'Employee Leaving Certificate' or 'Service Certificate'

3. Employee Information: Full name, identification number, and last position held

4. Employment Period: Precise dates of employment commencement and termination

5. Position History: List of positions held during employment

6. Reason for Separation: General statement of employment termination (resignation, retirement, etc.)

7. Conduct Statement: Statement regarding employee's conduct and performance during employment

8. Settlement Declaration: Confirmation that all dues and obligations have been settled

9. Authorization: Signature block with name and designation of authorized signatory

Optional Sections

1. Special Achievements: Include when employee has notable achievements or contributions worth mentioning

2. Training Completed: List of significant training programs completed, if relevant to future employment

3. Projects Handled: Summary of major projects handled, when applicable and beneficial for employee

4. Recommendations: Personal recommendation section, when specifically requested and approved

5. Benefits Status: Details about benefits settlement, if there are specific arrangements or pending matters

Suggested Schedules

1. Employment History Details: Detailed breakdown of positions, departments, and duration of service in each role

2. Benefits Settlement Statement: Itemized list of settled benefits, final payments, and clearances

3. Training Certificates: Copies or list of training certificates earned during employment

4. Exit Clearance Form: Checklist confirming clearance from all relevant departments

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
















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Relevant Industries

Banking and Finance

Manufacturing

Technology

Healthcare

Education

Retail

Construction

Professional Services

Hospitality

Telecommunications

Energy

Transportation

Public Sector

Agriculture

Relevant Teams

Human Resources

Legal

Administration

Compliance

Personnel Management

Corporate Secretariat

Employee Relations

Relevant Roles

Human Resources Manager

HR Director

Legal Counsel

HR Administrator

Compliance Officer

Personnel Manager

HR Executive

Department Manager

General Manager

Chief Human Resources Officer

Administrative Manager

Office Manager

Industries





Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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